Systems and Data Administrator

Your new company You will be working for Hays as a systems and data administrator for one of our facility management clients until November 2026. This role is full-time, 40 hours a week 8am-5pm and the client supports remote working following an initial training period in Leeds. You will be required to travel to Leeds on occasion, so this role would best suit candidates who can easily commute into Leeds City Centre as required. This is not a technical maintenance role - it is focused on administration, systems, and data accuracy.Your new role Updating and maintaining records in a CAFM / CMMS systemProcessing planned maintenance (PPM) changes as instructedManaging large volumes of system updates accurately and consistentlyKeeping maintenance and asset data up to date and well-organisedSupporting the team to reduce backlogs and improve data qualityFollowing clear processes and written instructionsTracking your work and keeping simple records of completed tasks

What you'll need to succeed

Essential experience: Administration experience within facilities, maintenance, property, or a similar environmentExperience using a CAFM or CMMS systemConfidence working with data, system records, and structured informationExperience handling high-volume administration work with strong attention to detail Essential skills: Accurate, methodical, and well-organisedComfortable working with systems and repetitive tasksAble to follow processes and instructions carefullyGood time-management and prioritisation skills Desirable (but not essential): Experience working with planned preventative maintenance (PPM) recordsExperience supporting data clean-up or backlog clearanceBasic understanding of maintenance or asset data What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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