Executive Assistant

Executive Assistant to Senior Vice President

Salary: £50,000

Based in Aldgate

Hybrid Role - Working US Hours 12 pm - 8 pm & UK Hours 9am- 5pm

A global data and AI company are looking for an Executive Assistant to be based in their office in Aldgate, supporting a UK and US-based SVPs. You will provide high-level support, including calendar management, travel coordination, and expense reporting. You will be a trusted contact for stakeholders, handling sensitive information with discretion.

Hours are 12:00-20:00 UK time to support US operations, 09:00-17:00 shifts when stakeholders are in the UK. Prior experience supporting US-based stakeholders is required.

Key Responsibilities:

• Provide high-level executive support to SVPs, including diary management, travel arrangements, expenses, and correspondence.
• Oversee complex calendar scheduling, resolving conflicts and anticipating priorities to ensure seamless operations.
• Prepare presentations, agendas, reports, and meeting minutes with accuracy, discretion, and independent judgment.
• Act as the primary contact for internal and external stakeholders, delivering exceptional client service and professional interactions.
• Coordinate client meetings, events, and hospitality, managing logistics such as catering, room bookings, and access requirements.
• Organise detailed domestic and international travel itineraries, including accommodation, transfers, and visa arrangements.
• Manage administrative processes such as expense reporting, purchase orders, contact lists, and financial records.

Essential Experience for the Executive Assistant:

• Extensive executive support background, ideally including C-level executives in a global environment.
• Experience supporting US-based stakeholders and managing across multiple time zones.
• Highly organised and proactive, able to manage high volumes of tasks and projects independently while prioritising effectively and making sound judgements under pressure.
• Demonstrates discretion and professionalism in handling confidential and sensitive information.

Benefits include:

• 22 days annual leave, private healthcare, life assurance, income protection, and a rewarding pension.
• Everyday financial perks including cashback discounts, promotions, and a Cycle Scheme.
• Professional development opportunities with access to courses, workshops, and career growth support.
• Flexible hybrid working model to support work-life balance. Ideally working 2 days per week in the office, however when SVP is in the US then working from home will be fine. SVP comes to the UK every 5 to 6 weeks.
• An inclusive, diverse workplace with equal opportunity for all employees.
• Option to purchase company stock through the Employee Stock Purchase Plan.

If you are an Executive Assistant with experience in supporting US-based stakeholders and is happy to work different time zones, please apply now!!!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.