Data & Information Administrator
Job summary
This post will be supporting the Cancer Services Department to undertake data validation and tracking for patient pathways.
The post holder will liaise with Health Professionals and their teams in the Hywel Dda UHB gathering data and ensuring patients pathways are tracked appropriate utilizing the relevant patient management systems.
The post holder will assist the Cancer Services Team in the generation of reports, perform administrative duties and provide general administrative support to the Cancer Services as required.
Main duties of the job
Liaise with Consultants, Nurses and directorate teams and designated others within the Health Board. Communicate data upload / breach report deadlines, provide support, validation and advice and troubleshoot to facilitate data upload to timelines.
Communicate effectively about complex information relating to Cancer activity within the UHB to staff in departments, answering queries and problem solving.
Proactively lead on obtaining missing data uploads through varied methods of communication with Consultants, Health Professionals and other relevant staff.
The post holder will be expected to communicate effectively and provide support to clinical and administrative teams including Consultants, Health professionals, administrative and other staff regarding Cancer Data entry.
Responsible for conducting data quality reviews and audits in existing databases, sourcing and obtaining missing data from a range of sources and subsequently ensuring the accuracy of the data in the relevant cancer database. These activities will be under the supervision of the Cancer management team but will require a high level of personal responsibility for ensuring success.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 05/06/2026.
Person Specification
Experience
- Previous experience of working in an administrative / information related role
- Experience of using Microsoft Office software programmes including Excel, PowerPoint & Access
- Experience of using databases
Qualifications and Knowledge
- Educated to level 3 or relevant equivalent experience
Language Skills
- Welsh Speaker (Level 1)
Other
- General interest in using information to improve effectiveness to support services
- Ability to travel between sites in a timely manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Hywel Dda University Health Board
Address
Glangwili General Hospital
Carmarthen
SA31 2AF
Employer's website
https://hduhb.nhs.wales/