Finance and Accounts administrator

Accounting & Finance Responsibilities

• Manage accounts payable and receivable for UK and Germany offices, including invoice processing, approvals, and timely settlement
• Handle staff expenses, corporate cards, and petty cash, ensuring accurate reconciliation
• Support monthly closing activities, including bank reconciliations, accruals, prepayments, and journal entries
• Assist with VAT/GST and other statutory filings as required
• Monitor recurring payments and subscriptions
• Respond to customer and supplier queries, maintaining accurate records and resolving issues promptly

Office Administration & Operational Support

• Support general office administration, including filing, reception, courier/postal services, purchase orders, and office supplies management
• Assist with onboarding processes, including account setup and access management
• Provide ad-hoc operational support across back-office functions
• Ensure continuity by covering team members during absences
• Liaise with building management and sub-tenants, supporting service charge monitoring and reporting

Process Improvement & Compliance

• Contribute to process improvements to enhance efficiency and accuracy
• Ensure compliance with internal controls and company policies

Requirements (Essential)

• 1–3 years’ experience in accounting and/or office administration
• Basic knowledge of Sage or equivalent accounting software
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong attention to detail and accuracy (“first time right”)
• Ability to manage multiple tasks and prioritise effectively
• Strong communication skills with internal and external stakeholders
• Professional telephone and business etiquette
• Ability to work in a fast-paced, small team environment
• Self-motivated, proactive, and results-oriented
• Ability to remain calm and composed under pressure
• High level of integrity and confidentiality awareness

Working hours:

Monday to Friday, 9:00am to 5:30pm, 37.5 hours per week