Information Technology Project Coordinator

Key Responsibilities

• Assist project managers in planning and executing project activities according to established timelines and budgets.
• Monitor project progress and maintain detailed records of project schedules, deliverables, and documentation.
• Coordinate meetings, prepare agendas, take minutes, and distribute action items to team members.
• Communicate with stakeholders to provide updates, gather requirements, and relay feedback.
• Track project expenditures and assist with budget management and reporting.
• Identify and help resolve project issues or risks, escalating as necessary to project leadership.
• Ensure adherence to organizational processes, standards, and best practices throughout the project lifecycle.
• Support the preparation of presentations, reports, and project documentation for internal and external audiences.
• Facilitate collaboration and information sharing among cross-functional teams.

Required Qualifications

• Familiarity with project management methodologies and tools (e.g., MS Project, Asana, Trello, or similar).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.

Preferred Skills

• Certification in project management (e.g., CAPM, PMP) is an asset.
• Experience working with cross-functional teams in a fast-paced environment.
• Problem-solving abilities and capacity to adapt to changing priorities.
• Ability to work independently as well as collaboratively within a team.
• Strong interpersonal skills and a customer service mindset.

Work Environment and Conditions

• Standard office environment with the possibility of remote or hybrid work arrangements.
• May require occasional travel to project sites or client locations.
• Flexible hours may be necessary to meet project deadlines.