Executive Assistant

About Us:

Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions,

providing cloud-native, composable and intelligent platforms to progressive financial institutions

worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market.

Job Description:

Executive Assistant to Business Head – Sales

Location: This is a London-based role. 5 Days Onsite

Role Summary

We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency

The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office.

Key Responsibilities

Executive Support & Communication

• Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners.
• Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy.
• Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports.
• Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders.

Logistics & Administrative Excellence

• Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings.
• Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation.
• Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports.
• Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment.
• Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion.

Engagement & Culture

• Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates.
• Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture.
• Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients.

Requirements & Skills

• Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role).
• Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure.
• Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems).
• Communication: Exceptional verbal and written communication skills with a refined professional tone.
• Integrity: Absolute discretion and a deep understanding of handling confidential business information.
• Education: High School degree; a PA diploma or professional certification is considered a strong advantage.