Secretary

We are currently recruiting for an experienced Secretary to join a small, professional and friendly office environment.

This is a varied role offering a mixture of reception, secretarial and general administrative responsibilities, supporting senior members of the team and helping to ensure the smooth day-to-day running of the office.

The successful candidate will be organised, professional and approachable, with excellent attention to detail and the ability to manage a busy workload while maintaining a high standard of service.

The Role

Your responsibilities will include:

• Acting as a professional first point of contact for visitors, clients and telephone enquiries.
• Providing a friendly and welcoming reception service.
• Managing incoming and outgoing correspondence, post and deliveries.
• Providing comprehensive secretarial and administrative support to senior team members.
• Preparing letters, documents and general correspondence to a high standard.
• Managing diaries and arranging meetings using Outlook.
• Preparing meeting rooms and taking notes or minutes where required.
• Maintaining accurate electronic and paper-based filing systems.
• Scanning, organising and maintaining documentation and records.
• Updating databases, spreadsheets and internal systems.
• Assisting with the organisation and administration of client information and documentation.
• Supporting the wider team with day-to-day administrative requirements.
• Working collaboratively with other administrative staff to ensure the smooth running of the office.
• Assisting with general office organisation, equipment and upkeep.
• Providing cover and support across the administration function as required.

About You

We are looking for someone with previous secretarial or administrative experience who is confident working in a professional environment and enjoys a role with plenty of variety.

You will ideally have:

• At least 3 years' experience in a secretarial or administrative position; more experienced candidates are welcomed.
• Excellent written and verbal communication skills.
• A professional, friendly and confident telephone manner.
• Strong organisational skills and excellent attention to detail.
• The ability to manage competing priorities and work effectively to deadlines.
• A high level of accuracy and good typing skills.
• Excellent IT skills, particularly Microsoft Word, Excel and Outlook, together with confidence using databases and other office systems.
• Good numeracy skills and confidence working with spreadsheets.
• The ability to work independently and use your own initiative.
• A calm and professional approach when working under pressure.
• A flexible attitude and willingness to support colleagues across the wider team.
• A strong work ethic and a reliable, trustworthy approach.
• An understanding of confidentiality and the importance of handling sensitive information appropriately.
• A professional appearance and manner.

Experience within a professional services environment would be advantageous, although candidates with strong transferable secretarial or administrative experience will also be considered.

What’s on Offer?

This is an excellent opportunity for an experienced Secretary to join a small, supportive and professional team where you will play an important role in the smooth running of the office.

The position offers plenty of variety, responsibility and the opportunity to build strong working relationships with colleagues and clients.

Hours: Monday to Friday, 9.00am–5.30pm

Contract: Full-time, permanent

If you are an experienced Secretary looking for a varied position within a professional and friendly working environment, we would be pleased to hear from you.

Please note:

As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.

In line with the GDPR Regulations, we are making you aware that in order to proceed with your application, we will need to contact you via email, telephone and/or text message. By submitting your CV to this vacancy, you are agreeing to Job Box Recruitment Limited holding your details in order to enable us to contact you with suitable positions. Details of our Privacy Notice and GDPR Policy can be found on our website or emailed across to you if requested.