Project Coordinator
This role is 9 Month FTC
About KBR and the Project
KBR are a global technical solutions provider with 28,000 employees worldwide, with operations in 34 countries delivering to customers in 80 countries. KBR work collaboratively with their wide customer base to deliver solutions that strive to create a better, safer and more sustainable world.
KBR’s Estates Intelligence division specialise in enabling clients to make informed decisions about the operational and strategic management of their estates and asset portfolios, including the external supply chain retained to deliver asset management and maintenance services. Estates Intelligence teams utilise the ‘6 As’ Methodology to deliver business benefit by deploying their ‘Viaverse’ platform to enable each A – aggregation of data, automation of transactional processing and operational data flows, assurance of process and data integrity to promote sanctity of management information, audit of processing and data to better refine business outcomes, analytics to offer management information and insight, all to enable enhanced asset management across client’s portfolio.
KBR’s will be running a mobilisation programme to onboard a new Client into our Viaverse solution. This platform acts as the ‘single source of truth’ for our Clients teams in ensuring consistent, performant and efficient lifecycle management of assets across their public-facing and back-office sites. The platform will manage real time transactional flows to the Clients supply chain partners and delivers reliable management information and insight to the Clients stakeholders.
The Programme will deliver a scaled transition from the current service providers to the new services, delivered through multiple workstreams. – each workstream will l consist of design, build, test, transition and hypercare, and is likely to include significant data transition and operational change for the client.
Led by the senior team, KBR are constructing a multi-disciplinary technology team to deliver this Programme. This is an opportunity to join a large-scale KBR EI programme delivering significant benefit to a large public sector department.
About the Role
A critical role within this team is the Project Coordinator, who will report to the IT Project Managers, and support project management and delivery management of the programme.
The role is for an articulate, driven, organised and meticulous Project Coordinator whose strengths are in planning, RAID management, project governance support and supporting multiple parallel critical paths, and who can adopt a more junior Project Manager role as the Programme progresses to develop their career.
Role Responsibilities:
The role holder will:
Update detailed plan and under direction of IT Project Managers may be required to replan or add to plan.
Support IT Project Managers with plan management, including planning and re-planning of all projects and workstream elements, smoothing and float management, deconfliction, critical path burn-down and reporting, task progress updating and reporting.
Support IT Project Managers in ensuring all Products defined in the plan are managed per the configuration management and change management processes, coordinating and collating review cycles with correct stakeholders to meet plan dates.
Shadow IT Project Managers at all internal standups, sprint ceremonies and checkpoints, deputising if/when necessary.
Support IT Project Managers in ensuring the KANBAN boards are being used correctly by all task-based resources to ensure standups are efficient and effective.
Support IT Project Managers by collating internal progress reporting and input on any agreed external progress reporting the Senior Transition Manager deems required.
Support IT Project Managers in updating and maintaining internal RAID log, including capture, update and any governance required to manage, maintain and report.
Support IT Project Managers in Quality Gateway management, including preparing the gateway assessments and managing the gateway governance meetings, assessment issue and mitigations.
Be responsible for minute taking at internal governance, maintenance of action logs, and may be asked to support governance with client and/or incoming suppliers.
Required Qualifications, Experience & Skills
Experience of working in a Programme environment, preferably in a PMO function or reporting to a Project Manager.
Experience of supply-side project management, including change management, RAID management and plan management.
Experience writing reports and managing information for reporting purposes, with excellent writing skills.
Experience of public sector business orientated (i.e., non-technical) client stakeholders.
Experience working with outside resources (clients, suppliers), building good delivery relationships to ensure mutual success.
Experience of working in fast-paced projects with fixed go-live dates.
Intermediate/Advanced in Smartsheet and/or MS Project.
Intermediate in MS Excel, including working understanding of macros and Pivot tables.
Intermediate in MS PowerPoint.
Some experience using Jira KANBAN or other digital KANBAN.
Good working knowledge of software, integration and hosting technologies (Azure and IaaS virtualized).
The role is based at Leatherhead and will operate hybrid (min 3 days per week on site).