Personal Assistant

Part-Time Executive Assistant & Office Manager

London | Office-Based | Part-Time

Are you a highly organised, proactive, and polished support professional looking for a varied role within a fast-growing and innovative business? Do you have a genuine interest in Ai?

Working for an innovative AI company transforming how organisations work with information and make decisions.

We are seeking a Part-Time Executive Assistant & Office Manager to join this fast growth Ai business, to become the backbone of a busy London office, ensuring everything runs seamlessly while providing dedicated support to two senior executives. This is a fantastic opportunity for someone who enjoys balancing operational responsibilities with high-level executive support in a dynamic and collaborative environment.

The Role

This is a broad and varied position, combining office management, event coordination, and executive support. You will be responsible for creating an exceptional office experience for employees and visitors while managing a range of EA duties for senior leadership.

Key Responsibilities

Office Management

• Oversee the day-to-day running of the London office.
• Manage relationships with vendors, suppliers, and service providers.
• Liaise with building management regarding facilities and office requirements.
• Coordinate meeting room bookings, set-up, and hospitality arrangements.
• Organise office events, team socials, and company gatherings.
• Plan and coordinate team offsites, including venue sourcing and logistics.
• Support the planning and execution of a forthcoming office move.
• Ensure the office environment is well-maintained, organised, and fully operational.

Executive Assistant Support

• Provide dedicated support to the VP of Sales and Head of AI Strategy.
• Manage complex and ever-changing diaries across multiple time zones.
• Coordinate global travel arrangements, including flights, accommodation, and itineraries.
• Manage and prioritise inboxes, ensuring timely responses and follow-up actions.
• Prepare meeting agendas, presentations, and supporting documentation.
• Attend and minute weekly leadership meetings, tracking actions and deadlines.
• Coordinate meetings with internal and external stakeholders.
• Act as a key point of contact between the London, San Francisco, and New York offices.

About You

• Previous experience as an Executive Assistant, Office Manager, Team Assistant, or similar support professional.
• Strong experience managing busy diaries and international travel.
• Exceptional organisational skills with excellent attention to detail.
• Confident working with senior stakeholders.
• A proactive, solutions-focused approach and the ability to anticipate needs.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced, high-growth environment.
• Strong Microsoft Office and/or Google Workspace skills.

What's on Offer?

• A varied and autonomous role with significant responsibility.
• Exposure to senior leadership and business operations.
• A collaborative and innovative working environment.
• The opportunity to play a key role within a rapidly growing business at an exciting stage of its journey.

Location: London, Office-Based

Hours: Part-Time