Data Assistant
Job summary
Research and Development (R&D) Data Assistant - Band 3
£31,554 - £33,270 Inclusive of HCAS + per annum
Fixed term: 2 years - Full time 37.5 hours per week
The post-holder will provide high quality data management support and will be responsible for using and maintaining the EDGE database as well as using Microsoft Excel to produce and manipulate reports generated in EDGE and EPIC. The maintenance of the quality and content of the data will be a key function of this post which will be achieved by regular error checking and accurately entering large amounts of data, ensuring that the data is stored in accordance with the Data Protection Act and relevant guidelines.
Main duties of the job
Responsible for modifying and validating the databases and to support any development work. Maintain databases and ensure their security and compliance with the data protection act.
Accurately and efficiently enter data on to current databases. This will require a high level of attention to detail and accuracy.
Regularly action reports to help in the cleaning of data therefore ensuring data is relevant and up-to-date.
To be the first point of contact for epic administrative enquiries.
Be responsible for actioning requests to set up new studies.
Manage access for new starters and leavers when not managed by individual research delivery Unit
Liaise with staff locally and nationally to create appropriate data collection methods and provide reports.
Identify and recommend changes to procedures within the service which will improve the quality of service to patients.
About us
The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Information management
Run reports from the current databases to provide information as required by the R&D managers, Senior Facilitators and Research Data Officer; this will include regular reports and ad hoc reports.
Assist in the submission of external reports required by research regulators, including the quarterly Performance in Initiating & Delivery (PID) national submission.
To constantly review, streamline and update processes for recording data, in order to improve data quality within the service. To take part in decision making and influence departmental changes, and contribute to and participate in review of systems, policies and procedures.
EPIC Support
To be responsible for arranging access for research monitors, for areas where this responsibility is not devolved to the Research Delivery Units
To have systems in place for escalating queries to appropriate escalation points.
To undertake any other EPIC administrative duties.
Please refer to the attached job description and person specification for further details of the main responsibilities of the role.
Person Specification
Qualifications
- Educated to a minimum of GCSE grade C or equivalent in Maths and English.
- Previous experience working with databases including data entry, queries and reporting.
- Previous experience at working in a research/academic environment.
Skills
- Excellent verbal & written communication skills with the ability to communicate effectively at all levels.
- Effective in managing own time & meeting deadlines.
- Excellent analytical and numerical skills.
- Ability to work independently under minimal supervision and use own initiative.
- Ability to be proactive & show initiative in proposing and carrying out new administrative procedures.
- Ability to prioritise; to be organised and flexible.
- Interest in research.
Knowledge
- Previous experience working with databases including data entry, queries and reporting
- Proven IT skills including use of Microsoft Excel, Word, Access and Outlook.
- Previous experience of EDGE.
- Working knowledge of Research Governance.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
King's College Hospital NHS Foundation Trust
Address
R&D Office, 245A Coldharbour Works
Coldharbour Lane
Brixton
SW9 8RR
United Kingdom
Employer's website
https://www.kch.nhs.uk/