Executive Assistant / EA - Interim, to start early Jan 2026

Our client is a highly successful global leader in the enterprise software industry, very well-established and with an outstanding reputation. This role will support one of its C-level leaders.

You will need a strong background in Executive Assistant positions and in business partnering at C-level, including strong experience managing travel and diary in a fast-paced environment.

We are seeking a personable and highly proactive individual with a positive attitude and who enjoys being part of a dynamic, fast-paced business.

• Day-to-day administration and coordination in all areas of Executive support for a C-level leader
• Scheduling, calendaring, travel, invoice approval routing, and follow-up, meeting and office support, presentation prep assistance, and other administrative activities
• Handle travel arrangements and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad-hoc meetings to include note-taking and follow-up
• Interact with key contacts, investors, and other C-level individuals
• Manage meetings for cross-departmental initiatives

Requirements:

• 5+ years' Executive Assistant experience to C level
• Highly professional – able to engage at all levels with employees, ELT, customers, and partners
• Calendaring – managing multiple calendars within a dynamic, fast-paced environment, across multiple time zones and countries
• Meeting coordination – setting up group meetings, note-taking, and follow-up on action items
• Travel coordination- airlines, transportation, lodging, meeting schedules, agendas
• Financial assistance – approval of expenses and accounting support in Coupa
• Excellent verbal and written skills
• Extremely high level of discretion pertaining to confidential information
• Expert on meeting technology, Microsoft Office, balanced skills across Word, Excel, and PowerPoint
• Superior time management and organization