VIM Open Text Expert- 6months-Corby

Kirtana consulting is looking for VIM Open Text Expert for 6 months rolling contract in Corby

Role Title: VIM Open Text Expert

Role Summary

We are seeking an experienced OpenText Vendor Invoice Management (VIM) Consultant to support a large scale SAP S/4HANA upgrade and ongoing operational needs in Accounts Payable and Procure to Pay processes.

This role will work closely with Shared Services, Procurement, AP Operations, SAP Finance, IT Integration, and SOX/Controls to ensure VIM is fully aligned with upgraded SAP S/4 functionality, process changes, and compliance requirements.

The consultant will drive solution design, issue resolution, exception handling, configuration updates, testing, and go live readiness across VIM workflows including:

Invoice ingestion, recognition, and workflow routing

Three way match exception handling

Down payment & advance payment exception logic (eg, Down Payment Exists)

Ariba - VIM - S/4 integration

OpenText VIM Workplace enhancements

Integration with AP, Procurement, and Payments teams

Controls, auditability, and IPE compliance requirements

This role requires deep functional knowledge of AP processing, invoice validation, exception workflows, down payment flows, and end to end P2P operations across SAP and Ariba.

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Required Qualifications

7+ years hands on experience with OpenText VIM (ECC or S/4HANA).

Solid understanding of Procure to Pay & Accounts Payable processes.

Direct experience supporting S/4HANA upgrades.

Proficiency with:

o VIM DP exceptions

o Three way match

o PO/Non PO invoice flows

o OCR/ICR configuration

o VIM Workplace & rule based workflow

Strong integration knowledge: Ariba - VIM - SAP S/4.

Ability to troubleshoot complex invoice posting issues within S/4 (eg, DP clearing, F 47/F 48/F 54).

Excellent documentation, stakeholder engagement, and communication skills.

Preferred Qualifications

Experience working in highly regulated environments (SOX, audit heavy processes).

Knowledge of down payment controls and exception handling.

Experience in large, global enterprises with distributed AP operations.

Certifications in SAP, OpenText VIM, or related P2P/Finance domains.

Tools & Technologies

OpenText VIM, VIM Workplace

SAP S/4HANA FI, AP, Logistics integrations

SAP Ariba procurement integration

OCR/ICR technologies (OpenText, Machine Learning capture)

SAP Fiori apps for AP & Payments

Jira/Azure DevOps/ServiceNow

Reporting & analytics (Power BI/SAP Analytics Cloud)

Key Responsibilities

1. SAP S/4 Upgrade - VIM Readiness & Integration

Lead OpenText VIM fit gap analysis against new SAP S/4 HANA capabilities.

Review and optimize interfaces among Ariba, VIM, and SAP S/4.

Validate and align invoice posting logic, including F 47/F 48 down payment flows and automated messaging.

Partner with Basis/Integration teams to ensure VIM add ons, OCR engines, and workflow components remain compatible with the upgrade.

2. VIM Process Optimization & Operational Support

Refine invoice exception handling rules and workflow logic.

Support AP with operational troubleshooting, queue management, and SLA driven resolution.

Enhance VIM Workplace functional design for AP Processors, Invoice Posters, and Payments Processors.

Ensure processes remain SOX compliant with audit trails, documentary evidence, and data accuracy.

3. Requirements, Design & Documentation

Facilitate workshops with AP, Procurement, Shared Services, and IT teams.

Produce business requirement documents, functional specifications, test scripts, and workflow diagrams aligned with your template's structure.

Map current state and future state VIM workflows including Ariba - VIM - S/4 scenario handling.

4. Testing, Cutover & Deployment

Lead VIM test cycles: SIT, UAT, regression, and integration across AP, Ariba, and SAP S/4.

Support cutover planning, data validation, workflow migration, and go live readiness.

Work with global teams to deliver training, job aids, and change management materials.

5. Controls, Compliance & Audit

Support SOX/IPE requirements including evidence management and segregation of duties.

Ensure VIM handling of down payments and advanced payments aligns with internal RCMs.

Provide audit ready documentation and ensure processing logic supports accurate financial reporting.