Administrative Support Assistant

Title – Administrative Support (manufacturing)

Location – Aberdeen (Portlethen)

Duration 6 months

Job Duties/Responsibilities:

· Maintain department tracking sheets for Equipment costs, personnel costs.

· Required to utilise Oracle to understand where the efficiencies in spend could be achieved.

· Required to utilise Maximo when creating requisitions etc.

· Help the team to mob and demob equipment within Maximo.

· Ensure timely execution of orders, instructions and directions from the UK Operations Manager or delegate.

· Contribute to pre-jobs and post jobs with account managers to help with completing and tracking paperwork.

· Work with account managers to scan job paperwork into correct place in the job folders.

· Maintain effective communication with suppliers and utilise this to get the best deal possible on 3rd party rentals.

· Contribute, as part of operations Team, HSE, Quality and Compliance culture through the UK.

· Develop a yearly project plan/tracker for all work scopes for the next financial year. Keeping the plan up to date with internal team.

· Participate in the On-call rota (Full time personnel only)

· Cover tasks in the Personnel or Team for holiday and sick leave cover.

· Create any spreadsheets that are seen beneficial to the department.

Qualifications

· Knowledge of Maximo or Oracle would be advantageous.

· Excellent computer Microsoft skills.

· Must be a self-starter who can work with little to no supervision.

· CRM Experience (Fieldglass)