Executive Assistant

Executive Assistant

Tech Scale-Up | West London | Up to £45,000 + Benefits

About the Company

Our client is fast-scaling with offices across three continents.

Their platform unites Finance, Marketing, Data, and Leadership with a shared view of performance and profitability. They're scaling rapidly and looking for ambitious people to help build the world's most powerful marketing measurement solution.

The Opportunity

This is a rare opportunity to join at a pivotal growth stage as the key support for the CEO and wider executive team. You'll ensure productivity is maximised and the business rhythm is smooth and efficient. Beyond executive support, you'll be the heart of the London office, managing its environment and fostering a positive, collaborative culture through team events and office operations.

This role offers significant opportunity to grow, taking on responsibilities in organizing and structuring key meetings, tracking outputs, and playing a direct role in helping the leadership team drive the business forward. The company is looking for someone who will proactively embrace AI tools to automate routine tasks and enhance efficiency.

The Role

Position: Executive Assistant & Office Manager

Location: West London (5 days in office)

Salary: Up to £45,000 + 10% discretionary bonus

Hours: Monday to Friday

Key Responsibilities:

Executive Support:

• Proactively manage the CEO's complex diary, prioritizing appointments, resolving conflicts, and ensuring meetings are well-prepared
• Provide additional administrative and scheduling support to the wider executive team as needed
• Support the CEO and leadership team with ad-hoc projects, research, and meeting preparation as the business grows

Meeting & Output Management:

• Take a key role in organizing and structuring critical internal and external meetings, including preparing agendas
• Proactively track action items and outputs, ensuring follow-through

Office Management:

• Act as the primary point of contact for the London office
• Manage all office supplies, vendor relationships, and ensure the environment is professional and welcoming
• Oversee day-to-day office operations

Culture & Events:

• Take the lead on organizing all London-based team events, from quarterly socials to company-wide all-hands meetings
• Foster a strong, collaborative team culture

AI & Efficiency:

• Actively seek out and implement AI tools and other technologies to streamline administrative tasks
• Improve efficiency and automate workflows where possible

What We're Looking For

Essential:

• Exceptional organizational skills with keen attention to detail and the ability to manage multiple, competing priorities simultaneously
• Excellent verbal and written communication skills
• Strong relationship-building ability, both internally and externally
• Discretion and confidentiality of the highest order
• Natural problem-solver, passionate about creating efficiency and supporting others to succeed
• Proactive, curious mindset with eagerness to learn and grow

Desirable:

• Interest in emerging technologies and excited by the potential AI brings to automate and improve administrative processes
• Previous experience in a fast-paced, scaling environment

Company Values

The company seeks individuals who demonstrate:

• Seek inclusion & diversity – creating an environment where everyone feels welcome
• Work Hard, Work Well, Work Together – taking responsibility and helping colleagues succeed
• Grow – being proactive, curious and unafraid of failure
• Customer at the heart – caring about customers and solving their biggest problems
• Candour with caring – delivering and receiving candid feedback with kindness

Above all, they value people who show a willingness to work together and get hands-on to deliver success.

Benefits Package

• Salary: Up to £45,000
• Bonus: Discretionary 10% annual bonus
• Holiday: 25 days + your birthday off (one extra day after 3 years)
• Private Medical & Dental Insurance
• Gym subsidies
• Life Assurance
• Pension scheme
• Free office snacks
• Quarterly team socials
• Part of a leading global network with access to incredible talent and learning opportunities
• Genuine growth and development opportunities in a fast-scaling business

This is an exceptional opportunity to join a dynamic, fast-growing tech business where your contributions will have real impact. You'll work directly with the CEO and leadership team, shaping the culture and operations of an ambitious company at an exciting stage of growth.