Executive Assistant

Job Title: Executive Assistant

Location: Glasgow, UK (90% onsite in Glasgow & 10% in Birmingham)

Duration: 5 Months contract

Key Responsibilities

• Organize team meetings, events, and maintain accurate minutes of meetings

• Coordinate travel arrangements for team members

• Support planning and coordination of internal and external training sessions

• Prepare and maintain team dashboards and reports

• Manage procurement of IT equipment, mobile devices, PPE, and other office needs

• Support onboarding activities for new starters

General Office Administration Support includes: Entering data or performing word processing work in support of local office or function-specific business processes. Coordinating the logistics for office events. Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.). Providing back-up support for reception/switchboard or the mailroom.

An Experienced Para-Professional (S2) requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency: Works under moderate supervision. Problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures. Communicates information that requires some explanation or interpretation.

Your Background

• Proven experience in an administrative or coordination role

• Strong attention to detail and organizational skills

• Excellent communication skills (written and verbal)

• Ability to manage multiple stakeholders effectively

• Proficiency in IT tools (e.g., MS Office, collaboration platforms)