DIT Personal Assistant/Business Support Officer

Job summary

Are you an organised, proactive administrator who thrives in a fast-paced environment? Do you enjoy supporting senior leaders and making a real difference behind the scenes? We have an exciting opportunity for a Personal Assistant / Business Support Officer to join our Digital Business Support Team at Leeds Teaching Hospitals NHS Trust.

Main duties of the job

In this role, you will provide high-quality administrative and PA support to our Senior Leadership Team (SLT) and Senior Management Team (SMT), helping ensure the smooth running of our digital services.

From managing complex diaries and coordinating meetings to producing reports and supporting governance processes, your work will directly enable our teams to deliver vital services that support patient care.

You'll provide a comprehensive PA and business support service, including:

Managing complex diaries and scheduling meetings for senior leaders

Preparing agendas, taking minutes, and tracking actions Coordinating meetings, events, and travel arrangements

Handling correspondence and responding to enquiries

Maintaining accurate records, reports, and filing systems

Supporting recruitment, onboarding, and team coordination activities

Building strong working relationships across teams and external partners

You'll be part of a collaborative hybrid team, combining home working with on-site days at St Jamess Hospital.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job description

Job responsibilities

Why you should join our Team

Our Digital and Information Team (DIT) is at the heart of transforming healthcare through technology. We support over 400 staff across the department and play a key role in delivering innovative digital solutions that improve patient outcomes.

We pride ourselves on being:

Inclusive and supportive, living our Leeds Way values
A forward-thinking team, driving digital transformation
A place where you can grow your skills and develop your career

This is a varied and rewarding role, where no two days are the same—and where your contribution truly matters.

Please note that if you are applying for a fixed term position, should funding be available to support there may be a possibility of the position becoming permanent.

If you choose to use Al tools to complete your application, please take the time to edit and personalise your application and ensure that the language used reflects your behaviours, ideas and values. We want to understand what you can bring to LTHT and your reasons for applying, not a version of these created by AI. AI is a tool, it is not a replacement for your thoughts, experience and ideas.

What you will bring to the role

We’re looking for someone who is organised, professional, and confident working with senior stakeholders. In your application, please demonstrate:

Relevant qualifications (including GCSE English or equivalent)
Experience providing PA support to multiple senior colleagues
Strong diary management skills (e.g. Microsoft Outlook)
Ability to build effective working relationships
Experience supporting meetings, agendas, and minute-taking
Excellent communication skills with a wide range of stakeholders
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to prioritise workloads and meet competing deadlines
Strong attention to detail
Initiative and problem-solving ability

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are....

Responsible
Open and Honest
One Team
Kind

All our actions and endeavours will be guided and evaluated through these values.

We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Person Specification

Qualifications

Essential

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Desirable

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Experience

Essential

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Desirable

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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St James’s University Hospital

Leeds

West Yorkshire

LS9 7TF

United Kingdom

Employer's website

https://www.leedsth.nhs.uk/

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