DIT Personal Assistant/Business Support Officer (XN04)

Job summary

Are you ready to use your administrative and personal assistant skills in a way that makes a positive impact on peoples lives? If so, we have a fantastic opportunity to become a member of our Digital Business Support Team within the Leeds Teaching Hospitals NHS Trust.

Reporting to the Assistant Business Support Manager your role will be to provide in-depth administrative support to the DIT Senior Leadership (SLT) and Senior Management (SMT) teams as well as general administrative support to the wider department.

The team currently works in a hybrid model utilising a collaborative team rota with a blend of remote working and on-site (SJUH) days weekly.

In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions.

Expected Shortlisting Date

07/09/2025

Planned Interview Date

18/09/2025

Main duties of the job

In this role you will:

Provide personal assistant support to members of the Senior Leadership & Management Team including diary management, email management, appointment setting, meeting support, general administration, travel & accommodation booking, recruitment support

Provide business and office management support to the wider department (circa 400 staff) including booking departmental meeting rooms, raising non-stock requisitions, collation of staff HR compliance reports, sending departmental wide communications, booking travel and accommodation, processing Freedom of Information (FOI) requests, taxi bookings and maintaining departmental trackers and central booking forms.

Work collaboratively with other members of the Digital Business Support team to monitor and action emails through the central joint inbox

Potential requirement for line management/day to day supervision of administrative officers within the team

About us

DIT at LTHT is a highly motivated and inclusive place to work. We hold our Leeds Way Values in high esteem and respect all colleagues. Within the trust we are always looking to improve and give the best service possible, and we are looking for individuals with the same drive to join us.

DIT look after the Trusts information technology, responsible for delivering and embedding the latest digital innovations, finding the right hardware and software to meet business needs, turning information into insight and everything in between. Its an exciting time to join us, as we offer varied and rewarding opportunities.

Wed love to consider your application if you want to be a part of delivering operational services that allow patients to be treated effectively across Leeds.

Please note that if you are applying for a fixed term position, should funding be available to support there may be a possibility of the position becoming permanent.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.