E-Rostering System Specialist
Job summary
The E-Rostering System Specialist is responsible for maintaining accurate and up to date Medical and Dental workforce data within the Trust's electronic rostering system. The post holder will ensure that information received from Medical Staffing, rota coordinators, managers and other authorised teams is reflected accurately and within agreed timescales.
The post holder will support the day to day administration and effective use of the electronic rostering system, including staff records, roster structures, establishment data, user access, organisational changes and agreed system requirements. Rota coordinators remain responsible for managing and maintaining operational rotas.
This role provides system support, technical updates, guidance and data quality assurance to ensure the system reflects current workforce and service requirements.
The post holder will support business as usual activities, assist with agreed changes to system requirements, maintain data quality, support reporting and payroll related processes, and provide guidance to users on correct electronic rostering processes.
Main duties of the job
System administration and data quality
Maintain accurate and up to date Medical and Dental staff information within the Trust's electronic rostering system.
Update the system with information received from Medical Staffing, rota coordinators, service managers and other authorised stakeholders.
Process system changes relating to new starters, leavers, rotations, placement moves, changes in hours, work patterns, grades, departments, reporting lines and organisational structures.
Support Resident Doctor rotation updates by ensuring staff records, roster assignments and system structures are amended accurately and within agreed deadlines.
Build, maintain and update Medical and Dental roster structures, teams, units, demand templates and agreed system configuration in line with workforce and service requirements.
Carry out regular data quality checks to ensure information held in the system is accurate, consistent and aligned with workforce and payroll records where required.
Maintain user accounts, access permissions and organisational structures in accordance with information governance requirements.
Maintain clear records of system changes, issues, actions and decisions.
About us
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
- Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
- St Mark's Hospital: an internationally renowned specialist centre for bowel disease
- Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
- Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
Job description
Job responsibilities
To view the main responsibility, please see the attached the Job Description and Person Specification.
Person Specification
Education/ qualifications
- Relevant degree or equivalent qualification or experience
- oTeaching/Training Qualification
Knowledge and experience
- oExperience working within NHS rostering, workforce, or HR systems oExperience of maintaining workforce, HR, rostering or operational system data oExperience of supporting Medical and Dental workforce administration or rota related processes. oUnderstanding of Resident Doctor rotation processes and the importance of accurate system records. oExperience of producing reports, checking data quality and resolving data discrepancies. oExperience in system configuration or data management oExperience working with stakeholders across services oExperience of supporting business as usual processes and working to operational deadlines. oExperience in medical and dental rostering
- oUnderstanding of Medical and Dental terms and conditions, Working Time Regulations or roster compliance principles. oKnowledge of payroll, workforce information or establishment control processes. oExperience supporting system testing, upgrades or agreed process changes.
Skills, abilities and attributes
- oStrong technical aptitude in system configuration and data handling oHigh level of accuracy and attention to detail oAbility to translate requirements into system configuration (with guidance) oStrong organisational and time management skills oAbility to work independently and meet project deadlines oEffective communication and stakeholder engagement skills oAbility to support training delivery and user engagement oAbility to explain system processes and provide clear guidance to users
- oConfidence in presenting system functionality to users oAbility to support small scale service improvements within agreed processes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
London North West University Healthcare NHS Trust
Address
St Marks Hospital
Harrow
HA1 3UJ
United Kingdom
Employer's website
https://www.lnwh.nhs.uk