e-Rostering System Administrator
Job summary
An opportunity has arisen for an E-Rostering System Administrator to join the Trust's E-Rostering Team at Band 4. This is an 18 month fixed term post providing business as usual cover to maintain operational continuity and ensure essential e-rostering activities continue to be delivered effectively.
Main duties of the job
The E-Rostering Administrator is responsible for maintaining accurate and up to date Medical and Dental workforce data within the Trust's electronic rostering system. The post holder will ensure that information received from Medical Staffing, rota coordinators, managers and other authorised teams is reflected accurately and within agreed timescales.
The post holder will maintain day to day administration and effective use of the electronic rostering system, including staff records, roster structures, establishment data, user access, organisational changes and agreed system requirements. Rota coordinators remain responsible for managing and maintaining operational rotas.
This role provides system support, technical updates, guidance and data quality assurance to ensure the system reflects current workforce and service requirements.
The post holder will support business as usual activities, assist with agreed changes to system requirements, maintain data quality, support reporting and payroll related processes, and provide guidance to users on correct electronic rostering processes.
About us
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
- Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
- St Mark's Hospital: an internationally renowned specialist centre for bowel disease
- Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
- Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
"We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with general data protection regulation (GDPR)."
Job description
Job responsibilities
To view the main responsibility, please see the attached the Job Description and Person Specification.
Person Specification
Education/Qualification
- Relevant degree or equivalent experience
- Evidence of continuous professional development
- Teaching/Training Qualification
Knowledge and experience
- Experience working within NHS rostering, workforce, or HR systems
- Experience of maintaining workforce, HR, rostering or operational system data
- Experience of supporting workforce administration or rota related processes
- Understanding of Resident Doctor rotation processes and the importance of accurate system records.
- Experience of producing reports, checking data quality and resolving data discrepancies.
- Experience in system configuration or data management
- Experience working with stakeholders across services
- Experience of supporting business as usual processes and working to operational deadlines.
- Understanding of Agenda for Change & Medical and Dental terms and conditions, Working Time Regulations or roster compliance principle
- Knowledge of payroll, workforce information or establishment control processes.
Skills, abilities, and attributes
- Strong technical aptitude in system configuration and data handling
- High level of accuracy and attention to detail
- Ability to translate requirements into system configuration (with guidance)
- Strong organisational and time management skills
- Ability to work independently and meet project deadline
- Effective communication and stakeholder engagement skills
- Ability to support training delivery and user engagement
- Ability to explain system processes and provide clear guidance to users
- Confidence in presenting system functionality to users
- Ability to support small scale service improvements within agreed processes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
London North West University Healthcare NHS Trust
Address
Northwick Park
Harrow
HA1 3UJ
United Kingdom
Employer's website
https://www.lnwh.nhs.uk