eRostering Medical Project Lead
Job summary
The post holder will lead the delivery of the e-Rostering re-implementation and optimisation programme for Medical and Dental staff over a fixed 18-month period.
The role is responsible for ensuring the successful configuration, deployment, and adoption of the rostering system across all specialties, supporting improved workforce planning, rota compliance, and operational efficiency.
Working closely with clinical, operational, HR, and workforce teams, the post holder will act as the subject matter expert for medical rostering, ensuring that rota design aligns with contractual requirements, Working Time Regulations, and service needs.
The role will play a key part in delivering the Trust's workforce optimisation objectives, including improving rota transparency, reducing reliance on temporary staffing, and enhancing data quality to support safe and effective service delivery.
Main duties of the job
- Lead the delivery of the medical e-Rostering implementation and optimisation programme, ensuring milestones and deadlines are achieved
- Design and configure complex medical rotas within the rostering system, including on-call, shift patterns, and rota rules
- Ensure all rosters are compliant with Working Time Regulations, contractual requirements, and organisational policies
- Work with clinical and operational leads to align rota design with service demand and workforce planning requirements
- Support the reduction of temporary staffing usage through improved rota visibility and planning
- Provide expert advice and guidance on medical rostering processes, system functionality, and best practice
- Deliver training sessions, workshops, and system demonstrations to support stakeholder engagement and adoption
- Maintain accurate project documentation, including trackers, risks, and issue logs, and provide updates to senior stakeholders
- Ensure high standards of data quality, governance, and system integrity
- Develop and maintain user guides, SOPs, and training materials
- Act as a key liaison between services, HR, medical workforce, and system providers
- Support continuous improvement of rostering processes to enhance efficiency, staff experience, and patient safety
About us
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
- Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
- St Mark's Hospital: an internationally renowned specialist centre for bowel disease
- Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
- Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
Job description
Job responsibilities
To view the main responsibility, please see the attached the Job Description and Person Specification.
Person Specification
Knowledge and Experience
- oSignificant NHS experience in e-Rostering, including Medical and Dental staff oExperience of complex rota configuration (on-call, shifts, rota rules) oStrong understanding of Working Time Regulations and rota compliance oKnowledge of resident doctor contractual requirements and rota design principles oExperience supporting system implementation, re-implementation, or optimisation projects. oExperience in workforce planning and utilisation analysis oExperience working with clinical and operational stakeholders oExperience supervising or supporting junior staff
Skills, ability and attributes
- oAdvanced rostering system configuration and problem-solving skills oAbility to translate service requirements into system design oStrong analytical skills to assess roster efficiency and utilisation oAbility to manage competing priorities and meet deadlines oExcellent communication and stakeholder engagement skills oAbility to present complex information clearly to varied audiences oStrong organisational and project coordination skills oExperience delivering training sessions and user support oAbility to develop training materials, SOPs, and user guidance oAbility to supervise, support, and quality assure junior colleagues oFlexible and adaptable to change. oMotivator and engager of others. oAble to demonstrate a commitment to self-development. oAbility to work within a team. oAbility to work on their own with minimal supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
London North West University Healthcare NHS Trust
Address
St Marks Hospital
Harrow
HA1 3UJ
Employer's website
https://www.lnwh.nhs.uk