Temporary Executive Assistant

Executive Assistant

6 months

ASAP Start

HYBRID - 2 days City Office/ 3 WFH

My client , a global Information provider, are looking for an Executive Assistant to join their dynamic and thriving London head office.

Your Responsibilities include but are not limited too -

EA Duties -

• Provide high-level executive support to the VP of Technology
• Proactively manage complex calendars, email and communications, anticipating priorities and upcoming deadlines
• Coordinate domestic and international travel, including visas, accommodation, logistics and pre-planning with internal and external parties
• Support interview coordination when required (remote and onsite)
• Manage expenses, invoices, purchase orders and cost code allocation for the department
• Establish and maintain files and records in line with data handling and confidentiality requirements

Office/Community Support :-

Supporting the community by working closely with the Head of House, office facilities teams and other Executive Assistants

• Ensuring internal communications for the London office are clear, engaging and kept up to date across relevant channels
• Posting regular updates and key information on office Teams channels, Slack, and intranet pages
• Organising and coordinating monthly social events, office activities, and community initiatives in collaboration with stakeholders
• Ensuring spend on events remains within allocated budget; ordering supplies for London Wall Community events as required
• Acting as a connector across the London office, fostering a welcoming and inclusive community culture
• Working closely with facilities to support day-to-day community needs and office experiences
• Support head of house in handling queries and complaints
• Taking ownership of community-related administration and coordination, working closely with other community enablers to collaborate, connect and share best practices

Onboarding/Administration Support : -

• Provide administrative and operational support for the onboarding programme
• Manage onboarding logistics including session setup, calendar invites, attendee coordination, and communications
• Support the identification of eligible new starters and ensure timely, clear communication with both participants and hiring managers
• Coordinate tooling and setup, including Microsoft Teams meetings, supporting materials, access, and permissions
• Support post-programme activities such as follow-up communications, content archiving, and feedback coordination

You will bring -

• Demonstrable experience supporting senior leaders in a complex, fast-paced and international environment
• Strong organisational skills with exceptional attention to detail
• Proven ability to manage multiple priorities independently and make sound judgement calls
• Excellent written and verbal communication skills, with confidence engaging a wide range of stakeholders
• A proactive, flexible, and solutions-oriented mindset, comfortable working in environments with ambiguity and evolving priorities
• Strong time-management and problem-solving skills
• Technology-savvy, with excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a willingness to learn new communication tools and systems
• High level of professionalism, discretion, and personal integrity
• A collaborative team player who enjoys working with people and building positive, trusted relationships

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.