Temporary PA / Office Coordinator

Temporary PA / Office Coordinator - £22-£25 per hour - Hybrid, Central London Temporary role (3 -6 months, with potential extension)

My client, a dynamic and fast-growing organisation in the technology and insights sector, is seeking a highly organised PA / Office Coordinator to join their London team on a temporary basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in ensuring everything runs smoothly behind the scenes.

The Role

You'll be responsible for keeping the London office running seamlessly, supporting the executive team, and contributing to a positive, well-organised workplace culture. This hybrid position combines office management, executive assistance, and operational coordination.

Key Responsibilities

Office Management

• Oversee daily office operations, ensuring a professional, welcoming, and efficient environment.
• Act as the main contact for building management, suppliers, and vendors.
• Manage logistics including meeting room bookings, supplies, deliveries, and health & safety compliance.
• Coordinate onboarding for new hires in collaboration with the People team.
• Provide light-touch operational support to the organisation's New York office.

Executive Support

• Provide proactive administrative and PA support to the CEO and executive team.
• Manage complex calendars, schedule meetings across time zones, and anticipate potential conflicts.
• Coordinate domestic and international travel arrangements, including itineraries and accommodation.
• Prepare meeting materials, take minutes, and follow up on key actions.
• Handle sensitive and confidential information with discretion.

Team Operations & Events

• Support internal and external events, including client functions, team offsites, and social activities.
• Manage event logistics, budgets, and vendor coordination.
• Contribute to internal communications and initiatives that foster a cohesive, engaged team culture.
• Assist with cross-functional business operations projects as required.

About You

• Exceptionally organised, detail-oriented, and dependable.
• A proactive problem-solver who takes initiative and follows through.
• Comfortable juggling multiple priorities and remaining calm under pressure.
• Confident communicator across all levels of an organisation.
• Tech-savvy, with proficiency in Google Workspace, Slack, Notion, and Zoom (or similar tools).
• Previous experience in office management, executive support, or operations within a fast-paced or tech-driven environment.

This is a hybrid position, requiring regular presence in the Central London office.

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.