Sales & Finance Administrator

Sales & Finance Administrator (part time / 3 days - flexible hours)

📍 Glasgow | 💼 MBN Solutions

Be the engine behind a high-performing data & AI recruitment business

At MBN, we partner with some of the most exciting organisations in the UK and globally to build world-class Data, AI, and Analytics teams.

Behind every successful placement is a slick, high-performing operations function, and that’s where you come in.

We’re looking for a Sales & Finance Administrator who thrives in a fast-paced environment, takes pride in precision, and wants to play a critical role in the growth of a scaling business.

Why this role is different

This isn’t a traditional admin role.

You’ll sit at the intersection of sales, operations, and finance, giving you real visibility across the business and the opportunity to make a tangible impact every single day.

If you’re someone who enjoys ownership, variety, and being relied upon, you’ll love this role.

What you’ll be doing

🚀 Supporting a high-performing sales team

• Acting as a key point of contact, ensuring nothing slips through the cracks
• Producing daily sales activity and performance reports
• Creating and managing job adverts across multiple platforms
• Maintaining CRM systems with accuracy and compliance
• Supporting consultants with admin that directly impacts revenue

🤝 Managing contractor & client processes

• Processing contractor timesheets and ensuring accurate invoicing
• Coordinating contractor onboarding and compliance (RTW)
• Managing client portals
• Supporting credit control and resolving client queries
• Delivering a seamless experience for both clients and contractors

💷 Supporting finance operations

• Assisting the accounts team with day-to-day finance processes
• Processing invoices, payments, and financial records
• Reconciling contractor data against client billing
• Tracking payments, expenses, and financial activity
• Ensuring all financial data is accurate, compliant, and up to date

📊 Owning reporting & data accuracy

• Producing monthly performance reports across sales and contractors
• Maintaining spreadsheets and system data integrity
• Keeping systems like Bullhorn and Hoopla fully up to date
• Acting as the “go-to” person for system and data queries

What we’re looking for

You might come from an admin, operations, recruitment support, or finance background, but more importantly, you bring the mindset.

✔️ You’ll likely be:

• Highly organised with exceptional attention to detail
• Proactive, you don’t wait to be asked
• Comfortable working with data, systems, and numbers
• Someone who enjoys being busy, trusted, and relied upon
• Confident communicating with colleagues, clients, and stakeholder

Bonus points if you have:

• Experience in recruitment or a fast-paced sales environment
• Exposure to finance processes or accounting systems (e.g. Sage)
• Experience using CRM systems

What you’ll get in return

• A central role in a growing, high-impact business
• Exposure to both commercial and financial operations
• A supportive, ambitious team environment
• The opportunity to grow into a senior operations or finance role over time

Why MBN

We’re not a volume recruiter.

We specialise in high-impact, senior data and AI hires that shape organisations, and we take pride in doing things properly.

That means high standards, strong relationships, and a team that genuinely cares about the work we do.

Interested?

If you’re looking for a role where you can add real value, develop your skillset, and be part of a high-performing team, we’d love to hear from you.