Systems Project Manager

Contract Type: Temporary (12 months)

To lead the planning, coordination, and delivery of a new property management system implementation to replace the existing platform. The role will ensure a smooth transition through effective project management, stakeholder engagement, system configuration, testing, training, and go-live support, aligning with business objectives across residential, commercial, and development portfolios.

A key focus will be managing the integration of the new system with HubSpot CRM, finance systems, and reporting tools, including oversight of developers working on APIs and data connectivity.

Project Management & Delivery

• Develop and manage the project plan, timelines, budgets, and risk registers.
• Drive end-to-end system implementation, including design, build, testing, training, and rollout.
• Ensure alignment with strategic objectives and operational needs.

Stakeholder Engagement

• Act as the central point of contact between internal teams (finance, asset management, property management, IT, marketing/CRM) and external suppliers.
• Coordinate workshops to capture requirements and translate into system configuration.
• Provide regular updates and reports to senior management and project steering groups.

System Design & Integration

• Work with vendors to configure modules (lease management, rent collection, service charges, credit control, facilities, reporting, integrations).
• Manage data migration from current systems, ensuring accuracy and completeness.
• Oversee and coordinate API integrations with HubSpot, finance systems, banking platforms, tenant portals, and BI tools.
• Liaise with and manage external developers where custom integrations are required.

Testing & Training

• Lead UAT (User Acceptance Testing) across teams, ensuring scenarios cover real-world use cases.
• Define test scripts for integrations (HubSpot sync, API data flows, reporting pipelines).
• Develop training materials and coordinate training sessions for end users.
• Support business process re-engineering to align with system functionality.

Change Management

• Identify process impacts and support business change.
• Promote adoption and provide post go-live support and troubleshooting.
• Capture lessons learned and embed best practice for future digital projects.

• Proven experience as a Project Manager or Systems Implementation Lead, preferably in the property or real estate sector.
• Strong track record in delivering ERP or property management system implementations.
• Hands-on experience managing API integrations and working with developers on system connectivity.
• Familiarity with HubSpot CRM and its integration with third-party systems.
• Experience of data migration projects.
• Knowledge of integration with finance systems (general ledger, purchase ledger, payment platforms).
• Excellent stakeholder management and communication skills, with the ability to liaise with senior leadership and frontline staff.
• Proficiency in project management methodologies
• Strong problem-solving, organisational, and time-management skills.
• Ability to produce clear project documentation, training materials, and reports.

• Previous experience in both commercial and residential property management environments (including PBSA or BTR).
• Knowledge of regulatory and compliance requirements in UK property management.
• Understanding of reporting tools/BI for KPI dashboards (e.g., Power BI, Tableau).
• Experience leading system replacement projects (legacy system to cloud-based solution).