Data Administrator
Job summary
We are looking to recruit a Data Administrator within the NIHR Clinical Research Facility: Manchester to support early phase research across all MFT hospitals.
Hosted by Manchester University NHS Foundation Trust in partnership with The Christie NHS Foundation Trust and the Northern Care Alliance NHS Foundation Trust, the NIHR Clinical Research Facility: Manchester is the largest and most comprehensive of the 28 NIHR Clinical Research Facilities, enhancing translation of scientific advances through experimental research.
As a key member of the team you will support the delivery and management of our early phase research portfolio. You will have excellent communications skills, a team orientated approach and the ability to plan and undertake work in an accurate, methodical and efficient manner. A good eye for detail is essential, as are strong administrative and IT skills. An understanding of the clinical trial process, research governance, and a familiarity with medical terminology is essential.
Main duties of the job
As the Data Administrator you will be responsible for the high-quality capture, processing, and submission of complex clinical data ensuring the data is handled in a timely manner and that NIHR Clinical Research Facility: Manchester's contractual obligations are met. This includes transfer of clinical data from source documentation to paper or electronic Case Report Forms (CRFs) as required by study protocol.
Your role will involve communicating with NIHR Clinical Research Facility: Manchester, Manchester University NHS Foundation Trust (MFT) colleagues and external agencies. You will be the primary point of contact for data queries, you will liaise with the Operational Delivery Team, nursing staff and Principal investigator to ensure that data anomalies are rectified, and the cause determined to prevent recurrence.
The post holder will be required to work across the MFT campus at our clinical research facility locations.
About us
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.
With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.
At MFT, your role matters, your impact is real, and you're part of something bigger from day one.
Job description
Job responsibilities
IMPORTANT CANDIDATE INFORMATION
To find out more about the key responsibilities and the specific skills and experience youll need for this role, take a look at the Job Description & Person Specification attachments under the Documents to download heading.
Explore Inside MFT Your Candidate Place
To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT Your Candidate Place . This welcoming onestop hub gives you a real sense of who we are, what we stand for, how we reward and support you, and the many ways we care for you as you care for others. Youll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.
To access Inside MFT Your Candidate Place , simply click on the relevant PDF document under the Documents to download heading and once opened, you can either scan QR code or click on the link provided.
Closing vacancy listings early
We welcome applications from a wide range of backgrounds and experiences.To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.
Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Use of Artificial Intelligence (AI) in your application
Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.
Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.
Disclosure and Barring Service (DBS) check
As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.
What is a DBS Check?
A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:
Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.
Enhanced DBS: Includes the above, plus any additional information held by local police thats considered relevant to the role.
Enhanced with Barred Lists: Includes all of the above, plus checks against the childrens and/or adults barred lists.
Who Needs a DBS Check
Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.
The Costs for a DBS
At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.
For more information about the cost of the various types of DBS, please visit: https://www.gov.uk/government/news/dbs-fees-are-changing-in-december
DBS Update Service
Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.
Person Specification
Education
- Qualified to A Level/NVQ Level 3 standard or equivalent experience
- Educated to degree level in a relevant discipline
Knowledge and Experience
- Knowledge of the Data Protection Act
- Knowledge of health information management acquired through a relevant specialist qualification or equivalent experience of information handling and analysis gained in a work environment
- Knowledge of current national systems and structures for the approval, management and monitoring of clinical research in the NHS
- Knowledge of/ willingness to be trained in the use of Structured Query Language (SQL), SPSS and XML
- Knowledge of web-based applications
- Understanding of NHS business and administrative processes
- Understanding of NHS IT infrastructure, system requirements and quality standards
Training and Experience
- Experience of working on multiple parallel tasks to strict and often tight deadlines
- Experience of managing information systems, developing databases and spreadsheets
- Experience of analysing complex information from databases and generating reports
Skills and Abilities
- Numerate with advanced IT skills (MS Office - Access, Excel and PowerPoint
- Good verbal and written communication skills with the ability to interact effectively with staff at all levels.
- Able to handle sensitive and/or confidential information.
- Able to transcribe data in a timely and consistently accurate manner with excellent attention to detail.
- Able to work calmly under pressure in order to manage an unpredictable workload and perform to tight deadlines.
- Ability to compile, interrogate and analyse data to produce meaningful and accessible management reports and make appropriate
Other
- Shares information and good practice appropriately
- Overall quality of application
- A flexible approach to work and able to travel nationally to attend meetings as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Manchester University NHS Foundation Trust
Address
Manchester Royal Infirmary
Oxford Road
Manchester
M13 9WL
United Kingdom
Employer's website
https://mft.nhs.uk/careers/