Planning Co-Ordinator

We are currently recruiting for a Planning Coordinator. This is a full time position based in Fawley. The successful candidate will work on a temporary on-going contract with our client. This is based on-site no remote working.

Role in the organisation
The BTC Planning Coordinator's work in the following areas:

• Owns their SAP backlog of work including AMP and F/F for designated areas in the Business
• Quality scoping for repair of metals jobs within the designated Business Teams. Determine required services and source required materials for jobs. Communicate completed scopes to BTC who will develop the job packs and enter job steps into SAP

Tasks / Responsibilities

Planning/scheduling

• Initiates the interface between maintenance and other business areas to develop scopes which can then be passed to BTC
• Works closely with BTC to help produce plans , this will include field visits producing photos for job pack , drawing measurements and answering any TQs from BTC
• Able to create basic plan (tasked out in SAP) & Develop standard plans and maintain library when required.
• Creates complex plans including 3rd party vendors, material, etc when required
• Able to create multiple detailed complex plans and link together in SAP
• Recycle major changes and deviations from the plan
• Plan optimisation: Build plans that minimise equipment downtime and maximise safe/efficient/effective use of resources.
• Ability to develop quality plans for higher risk work (eg requiring Safe Job Plans, Confined Space Entry Plans, Excavation Checklists, T1BP, etc.) .
• Works with BTC & scheduler to improve planning interface and resolve issues
• Initiates the review of plan performance for continuous improvement - plan improvement based on exceptions, barriers, and cost over/underrun
• Develops site templates for Safe Job Plans, Confined Space Entry Plans, Excavation Checklists, and other planning standards, etc.
• Produces accurate cost estimates as required. Provides estimates for / support for annual plans (GRS 6A)
• Owns cost over runs and PO management
• Facilitates the planning of multicraft jobs effectively
• Identify needs & Creates Task Lists
• Work with site scheduling to ensure schedules, resources (bundling work, resource selection, sequencing, etc) appear in schedule as planned
• Understanding of and stewards all the key processes that support maintenance
• Can review and validate SDD dates and effectively interface with work selection process
• Basic understanding of norms and apply where required
• Norms based estimating usage is high
• Coaches / advocates / spreads norms usage.

Scoping

• Scope all Metals work in conjunction with BTC, Lead Planner Job Leaders/FLS's.Process Planners
• Accurately identifies material needs and ensures availability in time for scheduled work
• Defines scope of work for contract services
• Interacts and owns any off-site repair/fabrication work.
• Identifies Engineering / Inspection requirements (WIPS) and inputs requests into the system i.e OIS inspection work on welded equipment
• Initiate procurement and track status of materials and contract services

Materials

• Update/create BOM in STRIPES. Adds new equipment/parts to warehouse stock. Contacts vendors to source new materials
• Interfaces with contract admin and security to bring new resources on site (ACL waivers, MSDS for new chemicals, etc)
• Sources new vendors for unique material or equipment
• Develops site process for implementation of MEVs. & Uses MEV technologies / OETs effectively

KPI's

• Use the Functional Failure tracker sheet to monitor all SDD's /LACD's
• Stewards Planner tracker sheet and drives improvement in Metals Planning
• Develop, present, and analyse planner tracker sheet metrics and set teamwork skills and behaviours, which support team based behaviours. Knowledge of planning process, procedures and tools.
• Runs and owns Cost Overrun Report
• Produce cost estimates for future AMP work.

Safety Health and Environment

• The Planner scopes work for safe, efficient and reliable execution
• Ensures that the OIMS systems of the Fawley site are adhered to during the scoping process

Skills, Knowledge/ Experience

• The MPC requires good skills and sufficient technical knowledge to judge and scope the technical content of the work.
• Craft apprenticeship
• Understands DOAG + Commercial guidelines
• Understands controls reports and KPIs
• Basic understanding of craft equipment specifications
• Understands OIMS + GRS 6E
• Ability to work under pressure in an environment which expects the highest levels of customer services,
• Excellent interpersonal and communication skills.
• Adaptability and initiative.
• Working knowledge of SAP or other interim computerised planning systems and software
• Self sufficient and able to work individually, or with minimum support from others.
• Planning aptitude - the ability to optimise work and break it down into logical detailed steps.
• Computer skills.
• Field craft experience or equivalent
• Trade / field experience
• Field scoping experience
• Basic knowledge of refinery equipment / operations
• Understands ISTe scheduling process, exception codes, barrier