Executive Assistant

As Executive Assistant, you will be the central coordination point for the Executive team—managing complex schedules, handling sensitive communications, and ensuring information flows seamlessly across the organisation. You will work closely with senior leaders, internal teams, and external stakeholders, providing high‐quality support that enables the Executive team to operate effectively and focus on strategic priorities.

The role can be based in either Edinburgh or Glasgow centre with hybrid working of 3-days a week in the office.

Key Responsibilities

• Manage professional and personal scheduling for the Executive, including calendars, email, calls, client management, and logistics
• Coordinate complex diary management and ensure smooth flow of information to senior leaders
• Act as a key point of contact for internal and external stakeholders, managing communication on behalf of the Executive where appropriate
• Monitor and prioritise incoming correspondence, ensuring timely responses and follow‐ups
• Support the planning and organisation of internal meetings, leadership sessions, and external engagements
• Track action items, deadlines, and follow‐ups to ensure priorities progress as required
• Provide administrative and operational support to the Executive and wider leadership team
• Maintain strict confidentiality and professionalism at all times

About You

You will thrive in this role if you:

• Bring significant experience as an EA, PA, Senior Secretary, Office Manager or similar, supporting senior leaders with demanding schedules
• Are highly organised, detail‐driven, and comfortable managing complex priorities
• Have excellent written communication skills, strong grammar, and high IT literacy across Microsoft Office
• A passion for AI and good working knowledge of CoPilot would be desirable.
• Are proactive, resourceful, and able to anticipate the needs of senior stakeholders
• Communicate clearly and confidently with executives, clients, and colleagues
• Enjoy working in a fast‐paced environment where you coordinate calendars, meetings, and information flow
• Handle sensitive information with discretion and maintain the highest levels of confidentiality