Digital Health Records Scanning Clerk
Job summary
An opportunity has arisen for a Digital Health Records Scanning Service Clerk to join the MMDA Informatics Service, working within the Digital Health Records Scanning Service based at Southport Hospital.
The post will form part of the Digital Health Records Scanning Service team which is responsible for providing an efficient, timely and responsive health record provision service to the Trust/GP Practices in order to support a high standard of clinical care to the patients.
Main duties of the job
Provide health records in a responsive and timely manner to departments throughout the Trust and to other hospitals as required.
File health records correctly in accordance with Health Records operational procedures.
Maintain filing areas, ensuring health and safety procedures are adhered to.
Prepare documents within each health record in readiness for electronic scanning following operational procedure.
Prepare documents within each Lloyd George record in readiness for electronic scanning following operational procedure.
Produce barcode sheets for each health record/Lloyd George record to be electronically scanned.
Clean, test and calibrate scanners before use each day.
Scan health records/Lloyd George records following departmental procedures
Quality assure health records/Lloyd George records following departmental procedures
Destroy the contents of Lloyd George records following departmental procedures
Print previously scanned health records
Access and update information using the Trust's PAS system.
Ensure all health records/Lloyd George records are tracked using the relevant system
Prepare health records for Out Patient Clinics ensuring procedure for preparing health record is followed.
Deal appropriately with all enquiries and requests, via fax, telephone and e-mail and escalate as necessary.
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancs, Cheshire, Isle of Man and North Wales.
Achievements
o Rated Outstanding by CQC Inspection August 2018
o Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
o National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Job description
Job responsibilities
Retrieving health records from Central Library, departments and other Hospitals, for clinic preparation purposes, emergency admissions, and to meet requests from other departments.
Provide health records in a responsive and timely manner to departments throughout the Trust and to other hospitals as required.
File health records correctly in accordance with Health Records operational procedures.
Maintain filing areas, ensuring health and safety procedures are adhered to.
Prepare documents within each health record in readiness for electronic scanning following operational procedure.
Prepare documents within each Lloyd George record in readiness for electronic scanning following operational procedure.
Produce barcode sheets for each health record/Lloyd George record to be electronically scanned.
Clean, test and calibrate scanners before use each day.
Scan health records/Lloyd George records following departmental procedures
Quality assure health records/Lloyd George records following departmental procedures
Destroy the contents of Lloyd George records following departmental procedures
Print previously scanned health records
Access and update information using the Trusts PAS system.
Ensure all health records/Lloyd George records are tracked using the relevant system
Prepare health records for Out Patient Clinics ensuring procedure for preparing health record is followed.
Deal appropriately with all enquiries and requests, via fax, telephone and e-mail and escalate as necessary.
Person Specification
Qualifications
- Educated to GCSE Level / or equivalent
- Data protection, Caldicott and other Information Governance training
Knowledge & Experience
- Experience of working within the NHS
- Experience of working under pressure and producing high quality work to tight deadlines.
- Experience of working within an Acute NHS Trust / Use of Acute Patient Administration Systems
Skills
- Demonstrates ability to work on own initiative and supporting new ways of working
- Demonstrates ability to work as part of a team.
- Demonstrates ability of using fluent verbal and written communication skills to deal with a variety of contacts.
- Demonstrates ability to use computer-based systems for completing work
Other
- Ability to work flexibly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Mersey and West Lancashire Teaching Hospitals NHS Trust
Address
Southport District General Hospital
Town Lane Kew
Southport
PR8 6PN
Employer's website
https://www.merseywestlancs.nhs.uk/
- Company
- Mersey and West Lancashire Teaching Hospitals NHS Trust
- Location
- Southport, United Kingdom PR8 6PN
- Employment Type
- Permanent
- Salary
- £24169.00 a year
- Posted
- Company
- Mersey and West Lancashire Teaching Hospitals NHS Trust
- Location
- Southport, United Kingdom PR8 6PN
- Employment Type
- Permanent
- Salary
- £24169.00 a year
- Posted