Clinical Trial Coordinator
Job summary
An exciting opportunity has arisen for a motivated, organised and positive individual to compliment the Medicine and Emergency Care Research Team as the Clinical Trials Coordinator. The role will be an integral part of the research team with a primary responsibility to provide effective administrative support for clinical trials. The post will be permanent, 37.5 hrs per week at a band 4.
The successful candidate will be enthusiastic about research and have prior experience in a comparable setting. The post holder will lead on administrative tasks and implement and maintain effective manual and electronic filing systems. The post holder will also demonstrate excellent IT skills and have a willingness to develop new skills. Experience of using the ICS and electronic patient information systems and a working knowledge of ICH GCP & Research Ethics Process is desirable.
Main duties of the job
The main duties will include assisting with the set-up of clinical trials, maintaining site files, screening patients' notes for eligibility to clinical trials, making appointments, collecting data and other relevant administrative tasks necessary throughout the lifetime of the studies. The post holder will be responsible for liaising with Medicine and Emergency Care staff regarding current research activity within the unit.
About us
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K). The Trust provides high quality planned and emergency care, cardiac, critical care,child health,maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides over 500 beds and employs over 5,100 members of staff. A comprehensive range of community services is provided across 26 medical centres and schools through ourCentral Cheshire Integrated Care Partnership.
We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems. We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Job description
Job responsibilities
Role Duties & Responsibilities
The specific responsibilities will depend on the requirements of each team, but may include:
Trial Administration
Assist with trial setup, initiation, and amendment processing in line with ICH-GCP and Trust SOPs.
Maintain investigator site files and essential documentation to ensure inspection readiness.
Complete case report forms and liaise with monitors to resolve data queries promptly.
Track trial-related payments and request invoices as per contractual agreements.
Assist with financial reporting and department-level data reporting, including collection of trial data where delegated and appropriate.
Arrange shipment of samples and reproduction of scans according to protocol requirements.
Screen clinic lists and wards to identify potential participants for trials, ensuring adherence to inclusion/exclusion criteria.
Approach potential participants in a professional and ethical manner to provide study information and support informed consent processes under delegation from the PI.
Assist with delegated follow-up visits and study-related procedures where appropriate and safe to do so.
Support the clinical team in patient-facing areas where safe and appropriate, under delegation from the PI and in line with protocol requirements.
Potentially collect data where appropriate per trial and as delegated.
Study follow-up visits as delegated by PI and appropriate per trial.
Data & Compliance
Ensure accurate and timely data entry into electronic data capture (EDC) systems and trackers.
Support safety reporting processes under the guidance of Principal Investigators.
Prepare for audits and inspections, ensuring compliance with UK Policy Framework, GDPR, MHRA guidance, and ICH E6(R3) GCP standards.
Report protocol deviations and escalate issues as per SOPs.
Coordinate patient feedback collection and reporting for quality improvement.
Communication & Coordination
Act as a point of contact for sponsors, CROs, and internal teams regarding trial conduct.
Organise trial-related meetings, prepare agendas, and produce minutes.
Liaise with NHS departments for case notes, mortality data, and archival materials.
Support departmental communications, including social media updates, ensuring compliance with Trust policy.
General Administration
Maintain adequate office and trial supplies, assisting with procurement.
Manage team diaries and coordinate scheduling for research activities.
Undertake administrative tasks delegated by the R&D management team.
Governance
Adhere to Trust policies on confidentiality, infection control, and equality.
Ensure compliance with all relevant legislation and ethical standards.
Managerial / Leadership
Work independently, prioritising workload to meet deadlines.
Provide feedback on processes and suggest improvements.
Support induction and mentoring of new staff under guidance of R&D management.
Education /Learning
Maintain professional development and participate in training aligned with NHS Knowledge and Skills Framework.
Attend relevant study days, seminars, and investigator meetings.
VALUES
All staff at MCHFT have a responsibility to adhere to the following Trust values. Maintain active registration status Always act in accordance with professional Codes of Conduct and guiding documents Where applicable, always act in accordance with the Code of Conduct for NHS Managers Maintain up to date skills and knowledge Maintain an awareness of patient led service issues Maintain a professional/personal portfolio Adhere to all Trust policy, procedures, and guidelines. Adhere to Trust standards of behaviour and expected performance Comply with Infection Prevention and Control (IP&C) policies and procedures as appropriate to their role and responsibilities in their individual work setting. Staff are required to be personally accountable for their actions and be responsible for their own compliance in relation to IP&C polices, protocols or advice. Ensure they work in accordance with local procedures and report any issues which they consider to be a risk to the health and safety of themselves and/or others. Act in accordance with the Trusts values Where applicable to participate in and provide data on the efficacy of treatment and specialties
Person Specification
Skills
- Proficient in computer skills, working with Microsoft Office
- Excellent verbal and written communication skills, ability to write detailed and accurate reports
- Demonstrate good organisational and time management skills
- Current awareness of healthcare research and regulations governing research activities.
Experience in previous roles
- Previous experience organising and handling research data
- Customer service skills/experience
- Ability to identify problems and develop creative solutions
Knowledge
- Sound knowledge of confidentiality in accordance with Data Protection Act and national/local guidelines.
- Current awareness of healthcare research and regulations governing research activities.
- Importance of equality, diversity and the rights of individuals
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Mid Cheshire Hospitals NHS Foundation Trust
Address
Leighton Hospital
Crewe
CW1 4QJ
United Kingdom
Employer's website
https://www.mcht.nhs.uk/