Architecture Portfolio Lead
Job summary
MY JOB MAKES LIVES BETTER BY...
Ensuring our enterprise architecture portfolio is governed, resourced and progressed effectively so that safe, reliable, user-centred digital services are delivered on time. By running the intake, review and assurance process expertly, I help clinicians and operational teams get the technology changes they need, when they need them--joining up systems and data to support high-quality care and better patient outcomes. Although I do not treat patients directly, my work enables their caregivers to access and share the information they need reliably and cost-effectively, improving the efficiency and resilience of our systems and processes.
Main duties of the job
THE POST
We are at a pivotal stage of our digital journey with an ambitious portfolio of change focused on empowering patients and service users, improving the experience of care, and joining up systems and data across the Trust and the wider system. This role leads the process of doing the work in Enterprise Architecture: governing intake and triage, scheduling architectural reviews, coordinating resources across the EA team and suppliers, and ensuring delivery teams are supported by timely, high-quality architectural assurance. The postholder is not necessarily a hands-on solution designer, but brings strong architectural literacy to make informed judgements, challenge proposals constructively, and keep the portfolio flowing.
About us
What's in it for You?
At Moorfields, we invest in you--your growth, your wellbeing, your future.You'll join a flexible, supportive organisation offering:
o Competitive salary (including high-cost area supplement)
o Membership of the NHS Pension Scheme
o 24/7 independent counselling support
o Career-long learning and development opportunities
o Excellent transport connections
o Access to NHS and Blue Light discount schemes
o Free Pilates classes
o Full support and training to develop your skills
And so much more! To see the full range of benefits we offer please view our Moorfields benefits leaflet.
Job description
Job responsibilities
KEY ACCOUNTABILITIES FOR THIS ROLE
Portfolio intake, triage and prioritisation
Run the EA intake process: capture new demand, triage requests, and allocate work to appropriate practitioners (solution, technical and enterprise architects).
Provide advice and guidance to requesters to ensure submissions are clear, complete and prioritised appropriately.
Maintain a transparent pipeline and publish status so service users understand where they are in the queue.
Collaborate with delivery teams, including the local Project Management Office, to ensure that the roadmaps are fully aligned.
Architecture Review Board (ARB) governance
Plan and administer the Architecture Review Board: manage submissions, set agendas, coordinate attendance, circulate papers, capture decisions and actions, and maintain the artefact library.Ensure timely architectural reviews for all initiatives and escalate risks or blockers early.
Actively partner with delivery teams to ensure that they are working with architecture early and are booked in good time. Keep in close contact with teams to ensure that needs are identified early that architectural governance supports and enables, rather than blocks, progress.
Track adherence to architecture principles, standards and patterns and support technical assurance alongside architects and vendors.Manage any waivers or exceptions to the standards, track closely, and report on impact to leadership as required.
Resource management, capacity forecasting, and utilisation tracking
Maintain the EA resource profile: forecast practitioner availability, assignments and utilisation; proactively smooth demand; and ensure highpriority work is resourced.
Publish forward schedules and keep diaries aligned to review cycles, workshops and supporting activities.
Does not professionally manage the team but has day-to-day responsibility for their allocation and priorities, and is expected to use their judgement and experience to resolve most first-level process and priority calls.
Procurement, supplier and contract coordination
Coordinate managed service and consultancy engagements: draft/verify SoWs against scope and outcomes, align resourcing, track deliverables, and maintain an accurate cost and activity forecast in collaboration with Procurement and Finance.
Support any procurement activities that the department is contributing to, including ensuring that baseline architectural requirements are included and all materials have a specialist review before approval.
Documentation, tooling and ways of working
Keep the architecture model and portfolio documentation up to date (for example, repository records, catalogues, standards, decisions).
Maintain team boards so tasks have accurate status, impediments are unblocked, and time spent is captured.
Proactively review documentation to identify gaps and prompt practitioners to complete or improve artefacts.
Financial tracking and reporting
Track budget requests, spending forecasts and actuals for EArelated engagements; provide regular reports and highlight variances.
Stakeholder engagement and strategic planning
Engage with programme and project managers inside and outside the directorate to maintain an accurate demand forecast into EA.
Support directorate business planning on behalf of the Enterprise Architect: organise engagement sessions, capture demand, synthesise inputs, and contribute to highlevel designs, cost estimates and bills of materials.
Contribute to policy and operating procedure updates across the EA process, aligned to Trust governance and DDaT good practice.
Ownership and initiative
Take ownership of actions to completion, ensuring decisions, risks, issues and benefits are captured and tracked; proactively chase followups and unblock progress.
Ensure that the team continually improves their processes and ways of working.
Person Specification
Qualifications
- 2x A-levels or equivalent qualifications in literate and numerate subjects
- Bachelor's Degree, or demonstrated equivalent professional experience
- Master's Degree, or equivalent professional experience
- Management or leadership qualifications, or equivalent professional experience
- Service management qualification or equivalent experience
- Delivery or portfolio management qualification or equivalent experience
- Architecture qualification or equivalent experience
- Process engineering qualification or equivalent experience
Experience
- Working in a multi-functional department balancing competing priorities
- Managing stakeholders, including expectation setting and negotiating resources
- Managing resources, teams, workloads, throughput, and allocations for a team
- Managing repositories of documentation and filing systems
- Identifying and mitigating risks
- Using technical background and experience to triage incoming requests
- Analysing data and presenting in a varied formats to different stakeholders
- Leadership role in an NHS Digital or IT department
- Change or delivery management
- Technology architecture
- Managing a portfolio of projects and a specialist team's contributions to them
- Managing diaries and prioritising with effective technical/situational judgement
- Familiarity or experience with Enterprise Architecture frameworks
- Any prior experience designing solutions or improving processes
- Any prior experience with contract management or negotiation
- Any prior experience with structured procurement and evaluation
Skills
- Self-starting, proactive approach to fulfilling a role not performing tasks
- Strong written communication, preparing papers, updates, and documentation
- Strong oral communication in one-to-one and small group conversations
- Understanding of the role and importance of technology architecture
- Understanding the importance of good documentation and record keeping
- Technical background in any discipline, or science/engineering background
- Enough understanding of architecture to triage requests and manage delivery
- Ability to map processes, elicit requirements, and provide informed challenge
- Strong spreadsheet and data manipulation skills
Personal Qualities
- Relentless focus on user needs and experience
- Problem-solving mindset - focusing on continually improving outcomes
- Seeing the bigger picture - understand how your work and the work of your team supports wider objectives and meets the diverse needs of stakeholders
- Able to thrive in a complex and busy environment
- Willing and able to accept some role ambiguity as the service develops
- Able to retain long-term motivation to an end goal that is several years away
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Moorfields Eye Hospital NHS Foundation Trust
Address
Kemp House
London
EC1V 2PD
Employer's website
https://www.moorfields.nhs.uk/work-for-us