IT/Data Administrator
Job summary
Are you interested in the finer details? Do you like investigative work? Are you interested in AI Then this is the job for you !
We are looking for an IT/data administrator who has experience of SystemOne clinical system. We have a vacancy for the right candidate to assist with the annual recall process for clinical annual reviews, setting up new systems to make this process more streamlined along with other data roles and responsibilities. In addition, we would like to progress with introducing AI technology into the Practice and we need your help in doing so. Other general day to day roles will include: scanning, workflow, searches and reporting, online patient registration, producing a practice newsletter on a quarterly basis, whilst keeping abreast of GDPR, and data protection.
Main duties of the job
In no particular order -
Scanning and Workflow duties scanning and coding of information from third party letters and other communications received using the Practice clinical system, SystmOne
Monitoring of the Practice email accounts ensuring emails are responded to, forwarded to the most appropriate person or department and actioned
Monitoring and processing of econsults using the Econsult Hub system
Chronic disease management using S1 recall system, inviting patients in for their regular reviews using Ardens and S1
Assisting with smear targets
Performing S1 searches as and when required for clinical information
Assist with the reports and searches for childhood immunisations, working collaboratively with the nursing team and other IT team members
Be responsible for QOF throughout the year, ensuring targets are on track and initiate any work required including the running of reports and inviting patients to attend
Be responsible for the on line registrations for patients requiring access, including SystmOnline and NHS apps
And other duties designated to the role
About us
Our current IT team consists of: one full time secretary, one part time workflow/summariser, one part time data administrator and one full time data administrator. This post will enhance the current team and provide additional capacity to the team whilst at the same time leading on new projects such as AI technology. Neasham Road Surgery is a friendly informal but hard working practice with a patient list size of 13,500. We achieve well in QOF and are rated as good with CQC. We can provide NHS pension and a Simply Health plan as part of your package, along with a uniform and lots of laughs during the working day.
Job description
Job responsibilities
The post-holder will assist the current IT team in ensuring the Practice is making best use of the IT to enable it to meet modernisation targets, maximise income and improve patient care
Main responsibilities:
Scanning and Workflow duties scanning and coding of information from third party letters and other communications received using the Practice clinical system, SystmOne
Monitoring of the Practice email accounts ensuring emails are responded to, forwarded to the most appropriate person/department and actioned
Monitoring and processing of econsults using the Econsult Hub system
Chronic disease management using S1 recall system, inviting patients in for their regular reviews using Ardens and S1
Assisting with smear targets
Performing S1 searches as and when required for clinical information
Assist with the reports and searches for childhood immunisations, working collaboratively with the nursing team and other IT team members
Be responsible for QOF throughout the year, ensuring targets are on track and initiate any work required including the running of reports and inviting patients to attend
Be responsible for the on line registrations for patients requiring access, including SystmOnline and NHS apps
To act as data input clerk as required, with responsibility for the supervision and inputting of data according to established routine, e.g. Hospital letters, Laboratory results, forms, etc on a regular basis to ensure competency
Assist with the recording of information at Safeguarding and Palliative Care Meetings using templates on S1
Assist with the training of all present and new staff in computer techniques and implementing all necessary software updates and renewals
Ensure NHS text messaging service is running efficiently, assisting staff and patients
To be aware of the Data Protection Act and of its importance and relevance to General Practice
To assist in general office duties and reception work as required due to absence or annual leave
To assist and advise with regard setting up templates, using read codes for the purpose of extracting data from the computer for the use of audits
Assist with the maintaining and update of the Practice website
Assist with the maintaining and update of the Practice Facebook account
Amend Reception TV Powerpoint slides
To jointly produce Practice Newsletters (4 per year) with input from appropriate staff
To assist with general IT queries (eg change toners, reset passwords, etc) including communication and liaison with NECS IT staff
To assist new staff ensuring passwords, profiles and log ons have been requested
Collate Friends and Family information and advertise/display appropriately
Person Specification
Knowledge and skills
- Knowledge of GP practices
- Attention to detail
- Work under own initiative
- Good interpersonal and communication skills
- Sense of humour!
- Knowledge or experience of QOF
- Knowledge or experience of CQRS
Experience
- Experience in IT skills
- Experience in primary care/NHS environment
- Experience in Microsoft office products
- Experience of SystmOne clinical System
- Experience of or knowledge of AI systems such as Heidi, Anima
Qualifications
- Minimum of 3 GCSE Grade A to C in English and Maths and one other
- Qualified to NVQ Level 2/3
- IT skills or qualification
- Medical terminology certificate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Neasham Road Surgery
Address
The Surgery
186 Neasham Road
Darlington
County Durham
DL1 4YL
Employer's website
https://www.neashamroadsurgery.co.uk/