Data Protection Coordinator

Are you highly organised, detail-driven individual that is interested in supporting strong governance across a busy college environment? In this pivotal role, you’ll be the first point of contact for data protection matters—supporting staff, monitoring compliance, and helping to ensure the College meets all UK Data Protection and GDPR requirements. 

This role is a part time position, working 22.5 hours per week. 

• Act as the main point of contact for all data protection enquiries across the College

• Maintain the College’s ICO registration and ensure up-to-date compliance

• Monitor the data protection inbox and handle requests in a timely manner

• Oversee data subject access requests, ensuring full compliance with GDPR

• Review and maintain data protection policies, privacy notices, and retention schedules

• Support staff by offering advice, guidance, and training on data protection requirements

• Conduct and support internal data protection audits

• Track data protection incidents, reporting as required and supporting investigations

• Maintain accurate records of all data processing activities across the College

• Keep up-to-date with legislation and ICO guidance, updating processes where required

• Support with responding to regulators (including the ICO) when necessary

• Level 2 English and Maths (or willingness to achieve within 24 months)

• Strong IT skills, particularly in Microsoft Office applications

• Experience handling sensitive or confidential information

• Excellent organisational skills with a strong eye for detail

• Ability to prioritise workload, meet deadlines, and work proactively

• Strong communication skills, with confidence advising staff at all levels

• Ability to draft procedures, guidance notes, and clear reports

A practical, problem-solving approach and willingness to learn

We are an equal opportunities employer and welcome applications from all sectors of the community.

Please note that this vacancy may close before the published closing date if sufficient applications are received so if you are interested, please apply as soon as possible. To apply, you MUST have Right to Work in the UK.

Safeguarding Statement

New College Swindon is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. References will be sought on shortlisted candidates before interview and by agreement.