Human Resources Information System Administrator

This fast moving fast expanding professional services firm are looking for a confident administrator within HR to maintain and manage employee data within the Human Resources Information System (HRIS) . You will be responsible for ensuring data accuracy, supporting the wider People Team, generating reports, and assisting with system upgrades or changes.

You will play a critical role in enabling informed decision-making and streamlined HR processes across this multi site professional services firm.

HRIS Data Management:

• Liaise with the Advisory Team to maintain accurate and up-to-date employee records within the HRIS.
• Process changes including job changes, holiday entitlement updates, and personal information updates, including mass uploads.
• Ensure data integrity by performing regular audits and reconciliations across modules.

System Maintenance and Optimisation:

• Support the configuration and day-to-day administration of HRIS , including workflows, automation rules, and organisational hierarchies.
• Assist in testing and implementing system updates, enhancements, and new features.
• Liaise with other members of the People team to troubleshoot and resolve system issues promptly.

Reporting and Data Analytics:

• Generate standard and ad hoc reports from HRIS ensuring the security and integrity of data.
• Support data extraction and integration with other systems.

Process Support and Automation:

• Streamline HR processes through effective use of HRIS workflows and automation features.
• Support People activities such as onboarding, offboarding, performance management, and compensation reviews through the platform.
• Maintain and update standard operating procedures (SOPs) for HRIS-related tasks.

Compliance and Data Privacy:

• Ensure data is managed in accordance with GDPR and other relevant data protection regulations.
• Uphold strict confidentiality and security of all employee information stored in HRIS.

User Support:

• Act as the first point of contact for HRIS queries from employees and managers.
• Create and maintain user manuals and help documentation.

Collaboration and Continuous Improvement:

• Identify opportunities to improve system efficiency and enhance the user experience.
• Participate in projects involving system upgrades, integrations, or policy changes.

You will need:

• Prior experience of working within an HR Ops team is essential.
• Familiarity with HRIS platforms is essential. Sage people is the HRIS used so hands-on experience with Sage People is a definite advantage (cross training will be given).
• Solid understanding of core HR processes (e.g., employee lifecycle, data management, onboarding, absence tracking).
• Knowledge of data protection regulations (e.g., GDPR, UK Data Protection Act).
• Strong Excel skills (e.g., VLOOKUPs, pivot tables, data validation).
• Experience with reporting tools and analytics dashboards is a plus.
• Basic understanding of system configuration or workflow design in HRIS platforms is a plus.
• CIPD Level 3 or 5 (UK) or equivalent HR certification is a plus.
• Excellent verbal and written communication skills to support internal users and stakeholders.