Inventory Management System (IMS) Manager
Job summary
The role of an Inventory Management System (IMS) Manager involves overseeing the inventory management processes and systems to ensure efficient stock control and accuracy within those locations using the Genesis IMS within the Trust.
The role requires a strong understanding of inventory management principles, experience in using inventory software, and the ability to work collaboratively with cross-functional teams. It is a dynamic and rewarding position that offers opportunities for career growth and development within the Trust.
The role will be responsible for:
Monitoring inventory levels and ensuring that stock is available.
Implementing and maintaining inventory systems to streamline the management of stock.
Training and providing support to operators involved in inventory management.
Responding to queries and maintaining customer order banks efficiently.
Conducting accurate stocktakes and implementing countermeasures on any stock discrepancies.
Main duties of the job
This role leads the Trust's use, optimisation, and ongoing development of the Genesis inventory management system. It acts as the central expert and primary point of contact for clinicians, operational teams, finance, IM&T, and suppliers, ensuring the system supports safe, efficient, and cost-effective stock management across clinical services.
The postholder drives service improvement through data analysis, stakeholder engagement, and continuous process review. They oversee training, system roll-outs, benefits realisation, and compliance with reporting requirements, while maintaining strong relationships across divisions. The role provides strategic leadership in stock control, supports decision-making with clear and accurate reporting, and ensures high-quality, reliable inventory processes that reduce waste and enhance operational performance.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job description
Job responsibilities
This role provides expert oversight of the Genesis inventory management system across the Trust. It acts as the central point of coordination between clinical teams, finance, procurement, IM&T, and external suppliers to ensure efficient, safe, and costeffective stock management. The postholder will drives service improvement through highquality data analysis, system optimisation, and strong stakeholder engagement.
They lead on system configuration, training, benefit realisation, and continuous process improvement, ensuring that stock control practices are standardised, compliant, and aligned with organisational priorities. The role also supports major rollouts, oversees data integrity, and produces clear reporting to inform decisionmaking at senior levels. Through effective communication, relationshipbuilding, and evidencebased leadership, the postholder enables operational efficiency, reduces waste, and enhances clinical service delivery.
Person Specification
Knowledge and experience
- Working knowledge of inventory management systems and other relevant programs
- Rolling out system change in a clinical setting, Leading and engaging staff in a clinical setting, Liaising with suppliers
- Experience of delivering projects
- Using data to support engagement with staff and demonstrating system benefits, Using data to drive and demonstrate improvement in a clinical setting
- Line managing a team
- Experience of managing Genesis Inventory Management System
- Experience of Bluespier
- Experience of SAP Ariba
- Understanding of NHS Supply Chain service
Skills
- Process mapping in a clinical setting
- Ability to identify training needs and deliver training
- Excellent Excel and data analysis skills with ability to present complex data in a meaningful way to target audience
- Excellent organisational and planning skills to ensure efficient inventory operations oStrong analytical skills to accurately forecast inventory needs
- Strong analytical skills to accurately forecast inventory needs
Qualifications
- Degree or equivalent experience in project management
- High competency in Excel and data processing
- PRINCE2 Project Management qualification or equivalent
Aptitude
- oAwareness and responsive to the needs of the clinical services
- oAwareness and responsive to the needs of Practical approach to resolve supply issues or system problems with minimal disruption to services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
North Bristol NHS Trust
Address
Southmead Hospital
Southmead Road
Bristol
BS10 5NB
Employer's website
https://www.nbt.nhs.uk