System Administrator * Internal Applicants*
Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES
We are excited to offer this permanent post within North Cumbria Integrated Care's NHS Foundation Trust Integrated Sexual Health Team.
This post will focus on managing patient pathway data, ensuring accuracy of waiting times, manage rotas within service and providing leadership to the administrative team.
Main duties of the job
The post holder will be responsible for providing support for Inform (Electronic Patient Record), accurately undertake general database administration, provide housekeeping, routine tasks, schedule upgrades, fault find and support the expansion and upgrading of the application.
The post-holder will line manager administrative staff, conduct appraisals, allocate workloads and provide training/induction to all staff within service.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications
- oDegree or demonstrable equivalent experience
- oHighly developed IT skills with the ability to implement a variety of software programmes i.e. Access, Excel, Power Point, Publisher, Outlook
- oNVQ 4 in Business Administration or equivalent
- oECDL/Advanced ECDL
Knowledge and Experience
- oPrevious experience of INFORM Sexual Health software
- oCan demonstrate the ability and/or has experience of leading a project
- oProven ability to work to non-negotiable deadlines
- oKnowledge of a wide range of IT and administrative procedures/systems of working
- oGeneral understanding of relevant legislation e.g. data protection
- oKnowledge of windows applications
- oKnowledge of sexual health services
- oExperience of working within NHS/ Local Authority environment.
- oExperience of researching/gathering information
- oDemonstrate knowledge of NHS structure and admin
- oGeneral understanding of business and activities of NHS.
Skills and Aptitudes
- oExcellent communication skills, verbal and written skills
- oExcellent organisational skills
- oAble to work on own initiative and under pressure
- oAbility to work within and develop a team
- oExcellent interpersonal skills
- oAbility to communicate at all levels within the organisation and key stakeholders.
- oMust demonstrate a comprehensive understanding of the importance of Health and Safety and be able to competently undertake VDU Risk Assessments
Other Requirements
- oAbility to prioritise own workload and use initiative in absence of line manager
- oMust be able to work within and develop a team
- oWork to tight deadlines
- oHave a flexible and adaptable approach to working pattern
- oWillingness to undertake personal development training in line with Trust policies
- oGood attendance record
- oWillingness to provide cover for other admin staff when the occasion arises
- oAbility to travel to other Trust sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
North Cumbria Integrated Care NHS Foundation Trust
Address
Solway Clinic
Hilltop Heights, London Road
Carlisle
CA1 7HY
Employer's website
https://www.ncic.nhs.uk/