Deputy Systems, Reporting and Subsidiary Accountant
Job summary
Advert may close once sufficient number of applications is reached
An exciting opportunity has arisen to join the Systems and Reporting team at North Tees and Hartlepool NHS Foundation Trust as a Deputy Systems, Reporting and Subsidiary Accountant. We are looking for an enthusiastic, hardworking and self-motivated individual to join the team on a permanent basis.
Reporting to the Systems, Reporting and Subsidiary Accountant, the post holder will support the on all systems development within the finance department. They will also be required to support on all corporate reporting requirements within the finance department and ensure that external statutory returns are accurate and correctly reflect the financial position of the Trust.
The post holder will also support in providing comprehensive financial services to the Trust's subsidiary companies (currently NTH Solutions LLP and Optimus) in order to achieve financial surplus.
We are seeking applications from individuals who have the drive, passion and ability to make a difference. If you believe you can offer this then we would like to hear from you.
Applications from candidates who are willing to study towards CIMA or a CCAB recognised qualification would be considered - in this circumstance the post would be offered on a AfC band 5 until all set competencies are met. Study support would be offered in line with the departments training policy.
Main duties of the job
To support the Systems, Reporting and Subsidiary Accountant on all systems development within the finance department, including planning, project appraisal, systems review, implementation and training
To support in effectively maintaining and developing all finance systems through the efficient management, formulation and implementation of coherent system policies. To utilise the latest technology and optimise the resources and outputs from the department, which facilitate decision support within a Foundation Trust environment
To support on all corporate reporting requirements within the finance department. This includes ensuring outputs from the department (to both internal and external stakeholders) are to a high standard, regularly reviewing the appropriateness of reports, ensuring compliance with external requirements and ensuring reports are produced in the most efficient and effective way possible
To support the Systems, Reporting and Subsidiary Accountant to ensure that external statutory returns are accurate and correctly reflect the financial position of the Trust
To support in the provision of comprehensive financial services to the Trust's subsidiary companies (currently NTH Solutions LLP and Optimus) to support the achievement of financial surplus.
Complete monthly intergroup reconciliation for review by the Systems, Reporting and Subsidiary Accountant
About us
South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust now form University Hospitals Tees and as such you may be required to work at any site across both Trusts.
At North Tees & Hartlepool NHS Foundation Trust, we want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.
We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
We are a dynamic and fast paced department that is always evolving, always improving and encourages innovation. We are committed to your continued career development and offer a supportive, flexible and collaborative working environment where your health and well-being are equally valued.
As an employee of North Tees and Hartlepool NHS Foundation Trust you are able to access a range of NHS discounts, including our staff lottery and lease car schemes and will be provided with training, support and development in your career. In addition, you will also be entitled to a minimum of 35 days paid holiday per annum (including bank holidays, pro rata and increasing with length of service) and we offer a generous pension scheme
Job description
Job responsibilities
Finance Systems and ledger maintenance
The post holder will support the Systems, Reporting and Subsidiary Accountant in keeping up to date with system opportunities and networking with the wider NHS in order to ensure that the Trust is utilising the latest technology and optimising the resources and outputs from the department
They will support in ensuring the General Ledger and associated financial systems are designed and developed in order to improve the level of service (quality, relevance, accuracy and timeliness of information) and increase efficiency to allow Financial Management to better support operational managers
They will support in ensuring that all finance systems are effectively maintained and developed, through the efficient management, formulation and implementation of coherent system policies. They will maintain clear and understandable documentation regarding system design, set-up, configuration and access and to ensure that this is maintained and up to date on an ongoing basis
They will be responsible for ledger maintenance and the finance master data spreadsheet, ensuring that Senior Management are able to review and analyse the full financial position on the premise that all coding and mapping is fully understood and correctly accounted for
They will provide the first point of contact for all financial system users with technical and system problems
They will close the accounts receivable application monthly, ensuring that the process is completed successfully and all relevant postings are taken to the general ledger
They will deliver financial systems training to both finance and non-finance managers across the Trust at all levels of seniority, ensuring it is fit for purpose and addresses the needs of the organisation
The post-holder will support in periodically reviewing departmental processes and procedures to ensure optimum efficiency from technology
They will play a key part in developing the departments intranet site, providing useful and easy to access information for service users, ensuring that all information is regularly reviewed and updated. They will liaise with financial management to understand feedback from service users to continuously improve the site to ensure that departmental reputation is improved and maintained
They will support the department by working with our system provider to ensure that we are utilising the system to its full potential
Trust Financial Reporting
The post holder will support the Systems, Reporting and Subsidiary Accountant in the completion of monthly statutory returns accurately and to deadline
The post holder will support with all internal reporting requirements to the Board and other Committees and Groups. They will support in developing and improving these reports and ensuring that the position of the Group is accurately and clearly conveyed via a professional and high standard reporting suite
The post holder will be responsible for creating and circulating the departments annual reporting timetable, ensuring external deadlines are achievable and they will monitor compliance to this timetable
They will support the completion of the NHSE final accounts return to deadline, ensuring that all information is accurate
The post holder will be responsible for producing specific reports and working papers to satisfy both internal and external audit requests, ensuring that the integrity and reputation of the Trust is upheld
Report to the Systems, Reporting and Subsidiary Accountant, ensuring that they are kept up-to-date with developments and advise on corrective courses of action
Business Planning and forecasting
The post holder will support in the Trusts business planning return to external deadlines
The post holder will also be responsible for collating, reviewing and producing the monthly forecasting template for the Systems, Reporting and Subsidiary Accountant to deadline to support year end planning and inform Senior Management of any risks in the financial position for the year
The post-holder will support in the production of the cash flow forecast on a monthly basis
Budgetary Control and Cost Efficiency
To ensure the provision of accurate and timely financial management information and monitoring reports to the subsidiary management teams
To attend regular meetings with subsidiary management teams to support the Systems, Reporting and Subsidiary Accountant
Support the subsidiary management teams to agree and set the annual budgets for the income, expenditure, staff resources, internal recharges and targets for commercial activities and full operational budget
Support with the LLP 25-year Financial Model as a tool used as the basis for recharging as set out in the Master Services Agreement
Support the Systems, Reporting and Subsidiary Accountant in providing advice and challenge to the subsidiary management teams on technical accounting and the model and ensure that the ledger and internal and external transactions reflect correctly the model and that the model is regularly updated
Responsible for the completion and monitoring of contract variations to the main Master Services Agreement and financial model, associated recharge mechanisms and virements
Responsible for reconciliation of intra-group transactions to ensure all income, expenditure and balance sheet codes do not distort the individual subsidiary/Trust financial position and the Group overall
Support the Systems, Reporting and Subsidiary Accountant in regularly interrogating/auditing subsidiary expenditure to ensure that the subsidiary and Group Boards can take confidence in the monthly position. This is required on a monthly basis
Support the subsidiary management teams to understand any transactions outside of the normal month end processes
Support in providing a financial management service to Optimus Health Ltd
To support in ensuring that appropriate budgetary management and budgetary control systems and procedures are in place and to ensure that financial control is maintained. This will involve an ongoing review of current practices
Financial Control
The post-holder will be responsible for pulling together the Group VAT returns for review by the Head of Financial Services and submit these returns to HMRC
Will be responsible for reviewing all control accounts, ensuring that they are reconciled monthly and that any reconciling items are cleared regularly
Performance Management
To produce regular reports to all subsidiary management teams and Boards, where applicable, as required
To support in providing briefing papers for senior managers on specific issues as required
Business Planning and Capital
To support in providing financial information to the subsidiary management team, to support the production of complex business cases, developments, tenders and other commercial opportunities relating to the subsidiaries and Trust
Financial Governance
Ensure the Directorate adheres to financial policies, procedures and the Trusts Standing Financial Instructions
Respond positively to internal and external audit reports, taking corrective action where necessary
To support in the production of the annual subsidiary accounts
The post holder is responsible for the maintenance and accuracy of the authorised signatory list and users provided with approval access in our procurement application. They will ensure that these approvers are in line with Trust standing financial instructions in terms of areas and levels of approval, to support financial control and governance
The post holder is also responsible for ensuring that finance user access to the ledger system is appropriate and provides sufficient segregation of duties to support financial control and governance
They will have overall responsibility for ensuring the accuracy and timely input of the monthly payroll feeder file to allow Financial Management adequate time to review and complete the monthly closedown processes and procedures
They will be responsible for ensuring that the Groups banking authorisers and users are kept up to date and are in line with SFIs
Person Specification
Knowledge and Skills
- Good team player able to contribute effectively to the achievement of shared objectives
- Well-developed verbal and written communication skills
- Ability to analyse issues and exercise sound judgement in resolving financial problems relating to area of responsibility
- Well-developed ability to plan the delivery of the workload associated to the postholder's areas of responsibility including the ability to liaise with other staff to ensure timely financial input
- Excellent IT skills
- Ability to work with frequently high levels of concentration to perform ledger checks, reviews and reconciliations of data input, reports and returns
- Ability to work flexibly to meet demand during busy periods of each month
- Knowledge and understanding of all aspects of NHS financial regimes and reporting requirements
Qualifications
- Part qualified CCAB, CIMA or equivalent qualification
- AAT qualified or equivalent qualification
Experience
- Experience of working in a complex finance department
- Considerable experience of computer systems including general ledger, reporting software and Microsoft Office applications
- Basic understanding of the final accounts process and preparing associated reports and working papers
- Knowledge, understanding and experience of operational requirements to support development and maintenance of sound financial management throughout the Trust
- NHS financial experience
- Experience of the oracle general ledger application and associated reporting packages
- Works experience in a finance department with a complex Group structure
- Works experience in a finance and systems role
Personal attributes
- Friendly/approachable attitude with a pleasant, helpful and willing disposition
- Ability to work well under pressure and to respond positively to the demands and frequent interruptions placed upon them
- Ability to adapt to different working methods
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
North Tees
Stockton on Tees
TS19 8PE
United Kingdom
Employer's website
https://www.nth.nhs.uk/