Undergraduate Admin Assistant
Job summary
Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with the co-ordination and delivery of effective and efficient medical education services.
Main duties of the job
To assume the role of systems administrator for the Education Departmentdatabases related to Undergraduate Medical Education.
Responsible for the maintenance and updating the content of the intra/internet site.
Analyse feedback/evaluations and assist in the production of reportshighlighting issues.
Organise work placements for those interested in pursuing a career in medicine.
To provide appropriate support and guidance to the Faculty including,Educational Supervisors, Royal College Tutors and Clinical Supervisors
Working with Faculty and Clinical Educators provide timetables, rotas andinformation packs to undergraduate students
Assist in the allocation of mentors, supervisors etc for medical educationstudents
Liaising with faculty and clinical Educators regarding their requirements for teaching and being able to plan ahead ensuring that all timetables andpresentations are available in good time and preparing teaching and lecture materials as required
Solve any day to day teaching problems for example a tutor being unable toattend
Work with the Clinical Educators to plan and organize activities with theUndergraduate Department e.g. MOSLERs and workshops.
About us
South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.
Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.
We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.
We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
Job description
Job responsibilities
Working with the Undergraduate team involved in the planning, set and delivery of Medical Students exams.
Assist with the development and modernisation of medical education services through the implementation of locally agreed standardised procedures and national policies
To attend to and support undergraduate medical students and patients who visit the Trust in relation to undergraduate activity.
To produce, review and update information for patients attending teaching sessions and examinations.
To undertake general secretarial and clerical duties as and when necessary as requested by the Clinical Educators and Faculty.
Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.
Tackle discrimination and harassment, and promote equality and diversity in the workplace.
Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff .
Take responsibility for personal development and education and thedevelopment of a Personal Development Plan.
Person Specification
Interview
- NVQ 3 in Business Administration or relevant qualification
- Knowledge and Understanding of Microsoft Office Systems
- Significant experience of working in an Administrative Area
- Previous experience of working in Medical Education
- Organisation of Courses or Programmes of Education
- IT Qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
University Hospital of North Tees
Hardwick Road
Stockton on Tees
TS19 8PE
United Kingdom
Employer's website
https://www.nth.nhs.uk/