Data Security and Protection (DSP) Administrator
Job summary
We are excited to be recruiting to our new post in our Data Security and Protection Team as an Administrator. This is a role that requires a trustworthy, organised and diligent person to carry out a variety of tasks whilst learning all about Data Security and Protection. The successful candidate will be a committed team player, with an eye for detail and a love of computer systems.
You may have a thirst for knowledge of Data Security and Protection in a health care setting, this is the place for you, as we will be offering the right candidate an opportunity to complete an apprenticeship whilst they work with us.
We are looking to find a motivated quick learner who wants to be part of a busy team for both Northampton and Kettering General Hospitals.
Regular supervision and training will be provided and you will be encouraged to undertake any training relevant to your professional and personal development.
Main duties of the job
To provide provision for the day-to-day workload of the DSP Office, dealing with general administrative tasks to ensure the team is able to manage the DSP functions and responsibilities effectively.
The postholder will be extremely organised and proficient in the use of Microsoft systems and other Group systems including Datix and DSP Toolkit. To be familiar with the statutory requirements of the Data Protection Act (DPA), and the General Data Protection Regulation (GDPR) in order to understand the basic fundamentals of the legislation which will enable the post holder to effectively administer, draft and escalate tasks appropriately.
About us
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds.This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Job description
Job responsibilities
Data Security and Protection (DSP)
Provide administrative assistance to the DSP Team
To escalate to relevant staff where required on areas of complex information governance legislation, such as UK GDPR, Data Protection Act 2018 and the NHS Code of Practice on Confidentiality.
To administer and monitor the relevant DSP inboxes, ensuring that queries andtasks are appropriately responded to or escalated to team leaders.
To answer the DSP telephone and take messages as required and escalate issues and concerns raised by internal and external stakeholders
To administer requests from department colleagues, support services, clinical services, operational and strategic Data Security and Protection leads and internaland external DSP colleagues to help promote excellent Information Governance, Data Security and Data Protection practice
To administer Data Security and Protection incidents using Datix and where appropriate support in the investigation process, ensuring relevant actions are recorded and assigned to staff as necessary
Provide administrative support as directed by the DSP Manager and Team Leader
Provide administrative support by taking notes and minutes for the information for Data Governance Group (DGG) and Information Governance Group (IGG), Clinical Administration Group (CAG) and any others as determined by the Head of DSP, ensuring accurate documentation of actions and decisions is recorded, preparing the minutes into the agreed format, ready for sign off
Support with Data Security and Protection user satisfaction surveys in line with Data
Security and Protection Toolkit requirements.
Attending relevant meetings as directed by the DSP Team Leader
Provide support to other areas of the Data Security and Protection Team as directed by the Head of Data Security and Protection.
Follow standard operating procedures for all routine tasks carried out within the role,reporting any updates and changes as necessary.
Support the administration of appropriate DSP related policies and procedures.
Support in the collation of the evidence required for the annual Data Security and Protection Toolkit submission and participate in improvement plans.
Maintain the Trusts Information Asset Register and undertake reviews in coordination with Information Asset Owners and Information Asset Administrators.
Occasionally support with input of information on the Information Sharing Gateway (ISG) including Data Protection Impact Assessments, Information Assets and ThirdParties
Administer the Groups Privacy Notice as directed by the DSP Team Leader
Establish good working relationships with key staff in all departments across the Trust.
Assist the DSP Team Leader in the administration of relevant reports and information for compliance reporting, inspections and internal assurance
Escalate incidents to the Team Leader immediate when they may meet the criteria for a Serious Incident / reportable to the ICO
Provide IG administrative support for R&D programmes
Be a first point of contact for the complaints team and directly with members of the public to escalate appropriately regarding any DSP grievances and queries
To maintain their knowledge in Data Protection Law and UK GDPR
Administer the Internet and Intranet pages for DSP as appropriate, as directed bythe DSP Team Leader
Person Specification
Educations, Training and Qualifications
- Educated to Level 2 NVQ or equivalent level of education or experience
- Proven IT Skills
Knowledge and Experience
- Experience of Microsoft applications, including MS Office, Word and Teams
- Experience of communicating with a wide range of people
- Experience of working in the NHS
- Knowledge and understanding of the FOI Act, Data Protection Act 2018, Access to Health Records Act and the UK General Data Protection Regulation
Skills
- Standard keyboard skills
- Good level of literacy and numeracy skills
- Effective Written and verbal communication skills
- Ability to learn new systems and processes
- Able to liaise with people in a professional manner at all levels including staff within NGH and other Trusts and members of the general public and outside agencies
- The ability to work in an organised and efficient manner
- Ability to prioritise
- Proven team worker
- Ability to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Northampton General Hospital
Address
Kettering General Hospital
Rothwell Road
Kettering
NN16 8UZ
https://www.northamptongeneral.nhs.uk/Home.aspx
- Company
- Northampton General Hospital
- Location
- Kettering, United Kingdom NN16 8UZ
- Employment Type
- Permanent
- Salary
- £22383.00 a year
- Posted
- Company
- Northampton General Hospital
- Location
- Kettering, United Kingdom NN16 8UZ
- Employment Type
- Permanent
- Salary
- £22383.00 a year
- Posted