Endoscopy JAG Co-ordinator Data Analyst
Job summary
To collect and record data abstracted from the Endoscopy database to compile monthly reports.
To provide assistance to clinicians in the development and maintenance of national and local clinical audit activities related to Endoscopy services.
To provide administrative support to Endoscopy services, by the preparation of data reports, arranging of Endoscopy Users Meetings, and minute taking
To ensure that data is collected accurately supervising and advising nursing and medical staff in data collection. Checking and validating the quality of data collected.
To communicate and receive complex accurate clinical data both internally and externally to outside bodies.
To work closely with the Joint Advisory Group (JAG) GI Endoscopy helping to implement audit systems.
To work closely with the Waiting List team and Unit manager to provide Capacity and Demand data, trajectory data and waiting list data.
Main duties of the job
Data collection and Interpretation
Close working relationships with Unit Manager and Waiting List Team
Utilising various computer systems on a daily basis, including creating and formatting spreadsheets.
Ability to undertake audits / surveys.
Assisting medical and nursing staff with research projects, using research methodologies.
About us
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Job description
Job responsibilities
Service development and implementation
Follows and implements Trust and Departmental policies in own role e.g. data protection, health and safety.
Works closely with the Unit Manager and Waiting list team to provide all relevant data in line with the patient access policy
Financial and physical resources
Responsible for the collection of data and the production of reports that directly impacts on the income of the Trust including the identification of specific steps in the care pathway to achieve best practice tariff.
Observes personal duty of care when using equipment e.g. computer and general office equipment.
Human resources
Demonstrates duties and provides advice and help in own work area to new and less experienced staff.
Acts as a mentor for less experienced staff and trains nurses new to the Endoscopy Care environments.
Information resources
Responsible for data entry utilising paper and computerised systems on a daily basis.
Frequent requirement to interrogate databases, extract and analyse data.
Occasional requirement to create or format spreadsheets using computerised systems.
Responsible for the operation and development Endoscopy Services audit information systems.
Research and development
Undertakes surveys/audits for own work e.g. data validation.
Regularly undertakes complex and continuous audits using research methodologies.
Assists medical and nursing staff to undertake research projects.
Patient/Client care
Assists patients/clients/relatives during incidental contacts e.g. directing patients/clients/relatives to Wards/Departments/Clinics.
1. To collect and validate data from case notes and Endoscopy records and the completion of forms. In particular for the Endoscopy Reporting Tool. and to circulate appropriately to meet pre-determined timescales for reporting.
2. To abstract patient data from the Endoscopy Reporting tool, Bluespier and Medway to populate excel spread sheets for monthly reporting.
3. Translate data into JAG reporting templates for monthly submission.
4. Compile and turn data into a readable meaningful format, i.e. PowerPoint Presentations for inclusion at quarterly reporting / audit meetings.
5. The production of monthly reports against a set of key performance indicators for the Trust Board, the Division of Emergency Care and Medicine and the Finance Department for the purposes of performance monitoring, planning and commissioning, and collection of best practice tariffs.
6. Liaison with the Clinical Head of Service for Gastroenterology / Endoscopy and the Division of Emergency Care and Medicine to provide information to inform financial budgets, business plans and quality improvement.
7. To use a variety of software applications such as Microsoft Word, Powerpoint, Excel, Bluespier, Medway, and the Endoscopy reporting tool etc. to produce information in the form of slides, charts and reports and to assist staff in the above as required.
8. To be aware of the need for and maintain confidentiality both with the written and spoken word.
9. To work independently to design, develop, implement and redesign data collection forms to match the data collection requirements of the Unit and external requirements.
10. To assist the Clinical Lead of Service for Gastroenterology / Endoscopy services and senior nursing staff Endoscopy to raise the profile of data collection and audit in the services to support continuous quality improvement.
11. Providing information to the Clinical Lead of Service for Gastroenterology / Endoscopy services, nursing and senior staff, to support decision making by generating ad-hoc reports.
12. Bringing to the attention of nurses any uncompleted data and undertaking comprehensive searching for missing data, and to train nursing and medical staff how to collect accurate data and its relevance to the Trust.
13. To provide support, teaching and updates on Endoscopy Audit to all staff to facilitate involvement and data quality.
14. To undertake specific audit projects using research methodologies as defined by the Clinical Head of Service for Gastroenterology / Endoscopy services across the Services.
15. To work closely with IT services internally and externally to design and update databases, including participation in relevant user groups.
16. To produce reports and data for Endoscopy Data Sets.
All employees have an individual responsibility to have a knowledge of and employ the basic principles of infection control practice and to ensure adherence to the requirements of the Infection Control Manual.
All staff employed by the Trust are required to work in a safe manner, in accordance with current health and safety legislation and with the general principles laid down in the Trusts Health and Safety Policy.
You are required to comply with all of the Trusts policies and procedures. These are obtainable on the Trusts intranet site, where guidance is also contained.
Equality and Diversity is fundamental to all the hospital does, both in the way we provide services to our community, patients and the way in which we manage our staff. All Trust employees are required to respect and adhere to the principles of equality and diversity treating patients and staff with dignity and respect as laid down in the Trusts Single Equality Scheme.
To undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the proviso that appropriate training is given and that wherever possible significant changes of a permanent nature shall be mutually agreed and incorporated into the job description in specific terms and the post re-evaluated if the change is likely to result in a job evaluation score change.
Physical skills
Advanced keyboard use and specific requirement for accuracy of data entry.
Analytical and judgemental skills
Judgements involving facts/analysis such as data items to be included/excluded. The data items and data sets are very specific to Endoscopy and some are particularly complex.
Numerate analytical skills for quantitative data.
Knowledge of coding procedures; with wide ranging knowledge of medical/ surgical terminology and conditions.
Knowledge of anatomical and physiological terms acquired through work-based experience.
Abstracts and analyses of complex clinical patient records in Emergency Department, Radiology, Endoscopy suite and ward areas using judgment and knowledge to translate cases applying clinical coding conventions, and implements local variations to coding rules.
Planning and organisational skills
Planning and organisation of a number of tasks many of which is on-going e.g. data submission schedules, organising access to data sources in a timely manner, producing reports.
Ability to prioritise tasks and work to tight deadlines.
Prioritises workload and plans own timetable working within the constraints of deadlines
Communication and relationship skills
Communicate to and receive from clinical and other administrative staff routine and complex clinical information on a daily basis that requires tact and persuasive skills. Communication will be verbal, electronic e.g. e-mail, or in writing.
Ability to maintain confidentiality at all times.
Communicates complex data to outside bodies and receives complex enquiries from external bodies.
Persuasive / motivational skills to ensure nursing team are compliant with data collection.
Training and mentorship skills.
Guided by standard operating procedures/guidelines with opportunity to determine how best to accomplish the defined results required for the post.
Works unsupervised for long periods and organises own workload on a daily basis.
Works on own initiative.
Physical effort
Frequent requirement for sitting in a restricted position e.g. in front of a computer to enter data and organise work.
Frequent requirement to lift and handle case notes/x-rays.
Mental effort
Frequent requirement for prolonged concentration that requires accuracy and the constant checking and validating results.
Emotional effort
Working to tight deadlines, requiring accuracy and punctuality.
Person Specification
Knowledge
- Knowledge of Data Collection and developing spreadsheets
- Knowledge of various IT systems
- Previous experience with waiting lists and patient access policy
- Multi-disciplinary team working
- Knowledge of Audit and Database software
Qualifications & Further Training
- GCSE qualifications in English and Maths or equivalent
- Knowledge of various hospital computer systems EG Careflow, Medi-logik
- Evidence of study beyond GCSE level or equivalent
- Data Analyst / Statistic education / learning
Experience
- Previous experience within a clinical environment
- Data Entry Experience
- Ability to present data verbally and in written format
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Northampton General Hospital
Address
University Hospitals of Northamptonshire
Northamptonshire
NN1 5BD
United Kingdom
Employer's website
https://www.northamptongeneral.nhs.uk/Home.aspx