Workflow Clinical Coder/Scanning

Job description

Job responsibilities

NORTHGATE MEDICAL PRACTICE

JOB DESCRIPTION

JOB TITLE: Workflow Clinical Coder / Scanning

REPORTS TO: Operations & HR Manager

JOB SUMMARY

To input patient information on to Emis clinical system, oversee the administration of patient records and ensure data quality. To ensure the process is robust and safe as this will enable the practice to increase efficiency and quality of service to patients.

Key Responsibilities:

Ensure that the filing and recording of patient information is promptly handled with care and in line with practice policies and procedures

Code all clinical correspondence accurately to appropriate patient records on the EMIS Web clinical system

Workflow to appropriate team/clinician for detailed actions identified on the correspondence.

Computer data entry/data allocation and collation; processing and recording information in accordance with the practice procedures.

Participate in ongoing formal training in accordance with national standards and Practice requirements to update and maintain skills and knowledge.

Promote and improve awareness of clinical coding, communicating to clinical and management staff the complex rules of coding and its financial effects.

Work alongside the Workflow Clinical Lead to ensure the correct implementation and support decisions are in practice.

Confidently navigate through EMIS clinical system.

During absence of colleagues provide essential cover and carry out any other appropriate duties to ensure continuing provision of the service.

Assist with the implementation of any changes to procedures as required by the GP Lead.

CONFIDENTIALITY

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

HEALTH & SAFETY

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:

Using personal security systems within the workplace according to practice guidelines.

Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.

Making effective use of training to update knowledge and skills.

Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.

Reporting potential risks identified.

EQUALITY & DIVERSITY

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

PERSONAL/PROFESSIONAL DEVELOPMENT

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

To participate in mandatory training, and attend any relevant internal and external training courses.

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.

Manage and prioritise workload and time appropriately including planning, allocating and evaluating work carried out and providing feedback where difficulties have been experienced.

QUALITY

The post-holder will strive to maintain quality within the practice, and will:

Alert other team members to issues of quality and risk.

Assess own performance and take accountability for own actions, either directly or under supervision.

Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance.

Work effectively with individuals in other agencies to meet patients needs.

Effectively manage own time, workload and resources.

COMMUNICATION

The post-holder should recognise the importance of effective communication within the Northgate Medical Practice team as well as the In-House Clinical Services team, and will strive to:

Communicate effectively with other team members.

Communicate effectively with patients and carers.

Communicate effectively with clinicians.

Recognise peoples needs for alternative methods of communication and respond accordingly.

CONTRIBUTION TO THE IMPLEMENTATION OF SERVICES

The post holder will:

Apply practice policies, standards and guidance.

Discuss with other members of the team how the policies, standards and guidelines will affect own work.

Participate in audits where appropriate.

Person Specification

Experience

• Experience of coding in Primary Care Experience with EMIS Web
• Understanding of the Clinical Coding process within General Practice

Qualifications

• Educated to GCSE level or equivalent

• Ability to understand a range of medical terminology
• Experience of IT systems including Microsoft Word, Excel and Outlook

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Northgate Medical Practice

Address

1 Northgate

Canterbury

Kent

CT1 1WL

https://www.northgatemedicalpractice.com