Data Manager

Job Title: Data Manager (Assessment)Hours per Week: 36 hours per week / 41 weeks per year (term time only plus inset)Times of Work: 8:30am - 4:00pm (flexibility required during examination periods)Breaks: Includes a 30-minute unpaid break Responsible To: Deputy Headteacher Salary: (Actual salary £30,215.22-£32,206.33)

Purpose of the Role

The Data Manager (Assessment) is responsible for the effective management, analysis, and reporting of student assessment data across the school. The role ensures that data is accurate, timely, secure, and meaningful, enabling senior leaders, governors, and staff to make informed decisions that raise standards and improve outcomes for students. This is a key post within a busy school environment, working closely with senior leadership, the data team, and the examinations team.

Key Accountabilities

Data Management & Assessment Systems

• Maintain and develop the school's assessment and data management systems, ensuring accuracy, consistency, and data integrity
• Oversee the collection, validation, storage, and maintenance of assessment data within the school's MIS and reporting platforms
• Manage the configuration and ongoing development of assessment frameworks, mark sheets, and reporting structures
• Ensure accurate integration and reconciliation of data between internal and external systems
• Act as the school's lead professional for assessment data processes and systems

Data Analysis, Reporting & Insight

• Produce high-quality, timely, and accurate reports for the Senior Leadership Team, Governors, partner heads, and other stakeholders
• Analyse student progress, attainment, and performance trends at whole-school, cohort, subject, group, and individual level
• Identify and flag concerns relating to student grades and progress to support early intervention
• Support target setting, self-evaluation, and school improvement planning through robust data analysis
• Benchmark outcomes against national, local, and historical data where appropriate
• Present data clearly to both technical and non-technical audiences, highlighting key findings and priorities

Assessment Cycles & Data Collection

• Coordinate assessment data collections (data drops) in line with the school calendar, ensuring deadlines are met
• Work closely with teaching staff to support accurate data entry and consistent use of assessment systems
• Validate, cleanse, and quality-assure data prior to reporting
• Prepare termly assessment and progress reports for parents/carers and students
• Support the GCSE options process through the preparation, collection, and reporting of student option choices
• Maintain clear documentation of assessment processes, timelines, and expectations

Baseline Assessments

• Lead the preparation, administration, and processing of baseline assessments, including MidYIS and Yellis testing, in collaboration with the Examinations Officer
• Manage the import, validation, and analysis of baseline assessment data
• Produce baseline analysis reports to support target setting, transition, and early intervention planning
• Provide guidance to staff on interpreting and using baseline data effectively

Statutory Returns & Compliance

• Lead the preparation, validation, and submission of statutory returns, including the school census and DfE data collections
• Support and manage tables-checking exercises, resolving discrepancies promptly
• Ensure compliance with GDPR, data protection legislation, and school policies
• Maintain robust data security, access controls, and audit processes

Staff Support & Training

• Provide training and guidance to staff on the effective use of assessment data and reporting tools
• Support leaders and teachers in interpreting data to inform teaching, intervention, and curriculum planning
• Develop guidance, templates, and documentation to ensure consistent data practices across the school

Support to the Examinations Officer

• Provide support to the Examinations Officer during peak workload periods
• Maintain a working knowledge of examinations processes to ensure continuity of service when required
• Ensure this support is balanced alongside core data management responsibilities

Continuous Improvement

• Keep up to date with national developments in assessment, accountability, and data management
• Review and refine data systems and reporting processes to improve accuracy and efficiency
• Contribute proactively to whole-school improvement initiatives linked to assessment and standards

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