Vaccination Outreach Service Administrator
Job summary
As an Administrator for the Vaccination Outreach Service, you will provide high-quality administrative support to help ensure the smooth and effective running of the service. Working closely with the Service Manager and a range of internal and external stakeholders, you will coordinate meetings, maintain records and action logs, support data collection, and assist with reporting against key performance measures. This role will play an important part in supporting partner engagement, service delivery, and the ongoing development of vaccination outreach across BNSSG.
Contract
3 years fixed term
Hours
22.5 hours per week
Salary
£25,511- £30,228 full-time equivalent
We offer hybrid working, 2 days at Osprey Court, South Bristol, with occasional travel across Bristol, North Somerset and South Gloucestershire (BNSSG). To support the mobilisation of this service, we ask that team members attend our office for their full working hours for the first 6 months.
Please note that we are unable to offer work sponsorship. If you require sponsorship, we kindly request that you dont proceed with your application.
When we are in receipt of a high number of applications, we reserve the right to close the advert early.
Closing date for applications is Friday 25 September 2026.
Interviews held on Monday 12 October 2026.
Main duties of the job
Meet deadlines, collate data and maintain standards relating to administrative processes for the Vaccination Outreach Service.
Work within a team effectively, sharing work where appropriate, flexing capacity to respond to surge requirements of the service.
Maintain diaries and arrange meetings, taking formal minutes and keeping appropriate records.
Build and maintain good working relationships with a broad range of internal and external stakeholders to develop partner engagement and understanding of the Vaccination Outreach Service, including:
o General Practice
o Sirona
o VCSE organisations
Support the Service Manager in the day to day running of the Vaccination Outreach Service.
Coordinate and maintain the actions logs.
Identify gaps in information for Vaccination Outreach Service.
Maintain necessary documentation to ensure smooth running of the Vaccination Outreach Service.
To assist with the compilation of reports and presentations relevant to the work of the Vaccination Outreach Service.
Ensure governance and confidentiality guidelines and requirements are fully adhered to, processing all communications appropriately within guidelines.
Set up data collection systems, monitor utilisation and escalate any issues to the Vaccination Outreach Service Manager.
To support accurate and timely reporting of progress with the provision of performance against targets for the agreed key performance indicators or measures for improvement.
About us
One Care is the general practice (GP) federation for Bristol, North Somerset, and South Gloucestershire (BNSSG) and the representative body for general practice in our health system. We help our member practices and Primary Care Networks (PCNs) run strong, sustainable businesses by providing practical support, cost-savings and expertise across finance, digital, operations, business intelligence, human resources (HR) and communications.
Alongside our support services, we represent general practice through our membership of the BNSSG Integrated Care Board (ICB) and our GP Collaborative Board (GPCB), which provides a forum for general practice to shape system priorities and influence decisions. Our 15 Clinical Leads provide leadership to support integration between general practice, community and acute services.
We also deliver projects and programmes that support innovation, improve ways of working, or solve challenges faced by general practice and their patients. As a Community Interest Company (CIC), we only take on contracts that benefit general practice and surplus income is reinvested into member services and helps keep our subscription fees as low as possible.
Job description
Job responsibilities
Job Purpose
Provide high quality administration services, to ensure effective operationalisation of the Vaccination Outreach Service.
Key responsibilities
Main duties and responsibilities:
Meet deadlines, collate data and maintain standards relating to administrative processes for the Vaccination Outreach Service.
Work within a team effectively, sharing work where appropriate, flexing capacity to respond to surge requirements of the service.
Maintain diaries and arrange meetings, taking formal minutes and keeping appropriate records.
Build and maintain good working relationships with a broad range of internal and external stakeholders to develop partner engagement and understanding of the Vaccination Outreach Service, including:
- General Practice
- Sirona
- VCSE organisations
Support the Service Manager in the day to day running of the Vaccination Outreach Service.
Coordinate and maintain the actions logs.
Identify gaps in information for Vaccination Outreach Service.
Maintain necessary documentation to ensure smooth running of the Vaccination Outreach Service.
To assist with the compilation of reports and presentations relevant to the work of the Vaccination Outreach Service.
Ensure governance and confidentiality guidelines and requirements are fully adhered to, processing all communications appropriately within guidelines.
Set up data collection systems, monitor utilisation and escalate any issues to the Vaccination Outreach Service Manager.
To support accurate and timely reporting of progress with the provision of performance against targets for the agreed key performance indicators or measures for improvement.
Work well as part of a multidisciplinary team and with a wider variety of stakeholders.
To keep accurate logs of risks and issues ensuring mitigating actions are agreed with stakeholders and implemented accordingly
To embrace change and have a positive can-do attitude and facilitative style
Undertake other tasks as identified by the Vaccination Outreach Service Manager.
Line management responsibility Y/N
N
Responsible to
Vaccination Outreach Service Manager
Budget Holder
N
Salary
Band B
PERSON SPECIFICATION
QUALIFICATIONS AND EXPERIENCE
Essential
Educated to NVQ 3 level in a relevant subject pertinent to this job description or equivalent level of qualification or significant equivalent previous proven experience
Experience of administration and minuting meetings
Ability to summarise complex information
Working knowledge of Microsoft Office systems, including Word and Excel
Able to produce regular reports and summaries
Ability to work well in teams
Experience of creating reports and providing information to a varied group of internal and external stakeholders
Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required
Ability to manage conflicting priorities, organising workload effectively and ability to meet deadlines
Experience in data collection and database maintenance
Awareness and understanding of confidentiality
Desirable
Qualification in administration
Experience of working in Health care
Coordination of multiple stakeholders and schedules
Experience of working in Multi-Disciplinary Teams
PERSONAL QUALITIES, SKILLS AND ATTRIBUTES
Essential
Able to work on own initiative with minimum supervision
Excellent oral and written communication skills, interpersonal skills and relationship building skills
Ability to work to deadlines, multitask and pay attention to detail
Able to work effectively within diverse groups and teams
Excellent IT skills
Motivated by the provision of high-quality administration and a continuous drive for improvement
Positive attitude towards innovation and change. Adaptable and able to respond to a changing situation.
A strong sense of self awareness
Facilitative and supportive style, ensuring commitment and influence across the wider health community
Flexible approach to work
Person Specification
Qualifications
- Educated to NVQ 3 level in a relevant subject pertinent to this job description
- Qualification in administration
Experience
- Experience of administration and minuting meetings
- Ability to summarise complex information
- Working knowledge of Microsoft Office systems, including Word and Excel
- Able to produce regular reports and summaries
- Ability to work well in teams
- Experience of creating reports and providing information to a varied group of internal and external stakeholders
- Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required
- Ability to manage conflicting priorities, organising workload effectively and ability to meet deadlines
- Experience in data collection and database maintenance
- Awareness and understanding of confidentiality
- Experience of working in Health care
- Coordination of multiple stakeholders and schedules
- Experience of working in Multi-Disciplinary Teams
Employer details
Employer name
One Care (BNSSG) C.I.C.
Address
Unit 5 Osprey Court
Hawkfield Business Park
Whitchurch
BS14 0BB
United Kingdom
Employer's website
https://onecare.org.uk/