Senior Team Administrator - Oxford
Job summary
Are you a highly organised administrator with a keen attention for detail? Do you have excellent IT skills with ability to analyse and understand data? Do you like creating visually appealing documents and charts? Are you great at proof reading and formatting documents?
If you recognise yourself in these requirements, apply today!
An exciting opportunity has arisen to join the Quality and Governance Team in Thames Valley Forensic Mental Health Service based at Littlemore Mental Health Centre.
This is a full time, permanent post with a requirement to work in the core business hours. The role requires a dynamic, highly motivated and flexible individual with a strong eye for detail, and highly efficient organisational and planning skills with a strong focus on service improvement, quality and development. The candidate must have excellent communication skills, both verbal and written.
As a Trust we value our employees and put people first. You will have access to regular planned management supervision and professional development opportunities. You will be part of a hard-working team that focuses on delivering an excellent patient centred service.
The shortlisted applicants will receive information detailing the competency-based interview process approximately two weeks before the interview date.
If you would like to discuss this role or require further information, please email Rene Sidorov, Clinical Practice Lead, rene.sidorov@oxfordhealth.nhs.uk.
Main duties of the job
- To provide an efficient and effective comprehensive administrative support to the team/service.
- Provide a polite and efficient reception service to visitors if required.
- To provide administrative support to the team ensuring that there are effective administrative systems and procedures in operation.
- To ensure that high standards of data quality are maintained.
- To make recommendations for improvement to existing administration procedures and processes.
- To provide administrative support for meetings as requested and to ensure follow up action is completed.
- To take notes of meetings, to set up meetings, to co-ordinate the diaries of team members and prepare agendas; to ensure that documentation, correspondence and sources of information are maintained to a high standard and readily available for meetings.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
In this role, you will be responsible for managing a wide range of administrative and clerical tasks for the Quality and Governance Team. You will support the team in tasks including data collection, report writing, taking minutes and maintaining internal databases and assurance records.
For further details, please refer to the Job Description and Person Specification.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Qualitfications
- Higher Education qualification (i.e., 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.
Knowledge and Experience
- Experience of using Office computer programs including Excel, Word and Outlook
- Proven experience of working in an office environment.
- Working knowledge of email systems, CareNotes and the Patient Browser
People Skills
- Able to communicate with staff across all levels of the organisation
- Able to work as part of a team
Motivation, commitment and values
- Attention to detail
- Able to work under limited supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Oxford Health NHS Trust
Address
Littlemore Mental Health Centre
Sandford Road
Oxford
OX4 4XN
United Kingdom
Employer's website
https://www.oxfordhealth.nhs.uk