Project Support Officer - Digital Transformation

Job summary

We are seeking a skilled motivated person to work within our Digital Transformation Team on the delivery of digital projects supporting our Digital Transformation Strategy. The projects within the programme are crucial to the Trust realising its goal of promoting innovation and redesigning services to deliver care that is tailored to individual patient needs.

The key focus of the role is to support organisational and behavioural change within our clinical services. The successful candidate will engage with staff to redesign current systems, processes and working practices in order to maximise the benefits that implementing technology can offer, while ensuring all project paperwork is correctly completed and in order, with a strong emphasis on communication and engagement, as well as the documenting the benefits achieved.

This post would suit someone with strong organisational skills.

You will be based at Pinewood House, Dartford, but you will need to travel to other bases across the trust and some home working opportunities.

The team support Agile working, but the post holder is expected to be in the office a minimum of 2 days a week.

There are 3 Project Support Officer posts available, supporting either the ACCIO Team,Optimisation Team and theExisting systems and New Ways of Working Team

If you are successful the team leads will decide the appropriate team you support.

Main duties of the job

• Develop and maintain effective communication with the Digital Transformation team, including trust advisors to support the delivery of the projects.
• Able to lead on a particular project workstream (ie communications)
• Prioritise verbal and written communication requests to ensure urgent enquiries are dealt with
• Draft responses on behalf of the Programme Lead, Project Manager or Optimisation Co-ordinator on matters relating to projects including the preparation of board papers and team meeting papers.
• Co-ordinate and arrange meetings ensuring the resources required are available for the running of meetings.
• Provide administrative support as required to support the running of meetings
• Manage diaries and support with general admin tasks
• Ensure all interested parties are informed of changes to project plans and arrangements for meetings.
• Act as a point of contact for the project with Trust staff, external suppliers and any other bodies.
• Ensure that all written information relating to the project is received, logged and acted upon in a timely fashion.
• Collation and production of project documents, including but not limited to routine project reports including risks and issues logs

About us

At Oxleas NHS Foundation Trust, we offer a wide range of NHS healthcare services to people living in South-East London and to people in prison across England. Our wide array of services includes community health care, such as district nursing and speech and language therapy, care for people with learning disabilities and mental health such as psychiatry, nursing, and therapies.

Oxleas is a great place to work. It has been recognised as one of the Top 10 Best Places to Work 2023 by the Sunday Times amongst very big employers. Our staff survey results show that we are in the Top 5 in England and the highest in London for staff experience amongst similar trusts.

"We are always delighted to welcome new colleagues to the Oxleas family. We care about making Oxleas a great place to work - it's a big priority in our strategy. Come and join us - it's a place where our values, teamwork, equity, and wellbeing matter and where you can really help to improve people's lives."

We have distinctive values at Oxleas -

• We're Kind
• We're Fair
• We Listen
• We Care

Our values are very important to us. They help Oxleas to be a great place to work.