Executive Assistant

Our client, a Med-tech firm, is looking for an Executive Assistant to join their Executive Team and support the C-Suite. You will be using your outstanding IT skills to stay one step ahead in compiling reports, extensive diary and travel management and event coordination. Being able to think on your feet and adapt to last-minute changes is a key part of this role.

This role will be working remotely, but will have the requirement to attend occasional meetings in the office as required.

Responsibilities

• Support the Executive Leadership Team in scheduling meetings, appointments, and maintaining busy diaries/calendars
• Quickly establishing the varying needs of ELT members and how best to support them
• Develop a solid understanding of the environment and be able to credibly interact with individuals inside and outside of the company, sometimes as the Company lead contact person
• Co-ordinate meetings, VIP visits, events and off-sites:
• Secure locations and set-up, secure resources, coordinate hotel and transport services
• Facilitate transitions between contacts and greet guests as appropriate
• Maintain meeting minutes and action items follow-up lists
• Develop, edit, and publish presentations, prepare agendas and letters as requested
• Collate and produce reports as needed by members of the executive team
• Screen email correspondence, mail and telephone calls; review, route and respond to inquiries as appropriate
• Make travel arrangements, including complex international travel

To be successful in this role, you’ll need to have/be:

• Outstanding IT and hardware skills, you’ll be an MS Office super user and confident with conferencing hardware such as projectors, screens, conference phones and virtual meetings on Teams, Zoom, Google etc
• Proven ability to calmly manage and adapt to last-minute change
• Highly organised, resilient and able to problem-solve and take responsibility
• Proven influencing skills at a senior level, self-starter with the ability to work under pressure
• Ability to absorb information quickly
• Excellent written and verbal communication skills
• Genuine desire to help and support

Please note you will need to be in the office 1 day a week for meetings.

With regret, we are unable to respond to unsuccessful candidates