Executive Assistant

Division: IT

Job Title: Executive Assistant

Engagement Terms: PAYE contract

Our client is a leading global financial services organisation providing investment banking, securities, wealth management, and investment management services. With offices across 40+ countries and a diverse team of professionals, the company is built on values of integrity, excellence, and teamwork.

Their IT division partners with global business units and leading technology companies to deliver advanced systems, data-driven insights, and infrastructure that drive business success. With over 850 employees in Glasgow Technology, this is a fast-paced, collaborative environment offering scope to grow and develop your career.

We are seeking a proactive, reliable, and organised Executive Assistant (EA) to join the Glasgow Technology division. Supporting senior stakeholders and their teams, you’ll play a pivotal role in ensuring smooth day-to-day operations, building trusted relationships, and delivering high-quality administrative and project support.

This is a fantastic opportunity for someone with a positive, can-do attitude—you don’t need years of experience, just the ability to learn quickly, adapt, and bring fresh ideas to the team.

• Stakeholder Support: Engage with senior leaders locally, regionally, and globally.
• Travel & Expenses: Arrange and manage travel bookings, itineraries, visas, and expense processing.
• Diary & Meeting Management: Coordinate schedules, meetings, conference calls, and logistics across time zones.
• Project & Event Support: Assist with planning and execution of regional/global events.
• Data & Insight: Contribute to analysis and reporting for leadership teams.
• Visitor Liaison: Prepare schedules and agendas for senior internal and external visitors.
• Team & Office Support: Oversee desk/space management, assist new starters, and maintain team procedures.
• Collaboration: Support colleagues with ad hoc tasks and ensure smooth coverage during absences.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom).
• Confident, approachable, and professional, with strong communication skills.
• Highly organised, adaptable, and able to manage multiple priorities under pressure.
• Strong attention to detail while maintaining a broader perspective.
• Resilient and resourceful, with the ability to handle last-minute changes.
• A team player with a proactive, solutions-focused mindset.

• Work in a centrally located Glasgow office with 1,500+ staff across multiple functions.
• A collaborative, inclusive culture with a focus on diversity and professional growth.
• Onsite benefits including a gym and restaurant.
• Opportunities for flexible working.
• Career progression within a global, dynamic organisation.

The company is an equal opportunities employer committed to diversity and inclusion. All individuals will be considered for roles based on their skills, talents, and potential, regardless of background.

Interested? Apply today and be part of a global organisation where your skills, growth, and contributions matter.