Rostering Systems Administrator
Job summary
This post is only open to applications from internal candidates who are employed by Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust.
Base: Please note, the base for this role is the Corporate Hub, Building 4000, Lakeside, North Harbour.
NHS Band 3 Salary: £25,760 - £27,476 per annum
Hours Per Week: 37.5 full time
Contract Type: Permanent
Act as a first line support for Rostering systems users across both sites, providing straight forward advice and guidance. Working collaboratively to provide a comprehensive Rostering service to both sites for all staff groups.
Main duties of the job
Job summary
Act as a systems administrator for the solutions; maintaining systems security and helping resolve issues as part of the project team.
Support with the preparation of training materials that reflect software updates / upgrades or improvements which may be made as the project progresses.
Support to ensure that best practice and uniform delivery of the solutions are provided across the Trusts.
Maintain the systems database as required and advised by the Rostering Manager, ESR Operational Lead and 3rd party supplier.
About us
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job description
Job responsibilities
Specific Core Functions
- Support the with drafting and prepare data on and scheduled reporting requires for the organisations.
- Create systems for logging and recording that that all users complete and sign user agreement access forms.
- Raise and escalate systems issues with the relevant provider, liaising regularly to seek quick resolution.
- Undertake regular review and audit of the access users have to the system to ensure that those who have had training and a user account created use the system as expected and ensure that no inappropriate access is given to the system.
- Support testing, update and upgrade processes with technical advice throughout user testing period, recording any issues experienced with the system configuration.
- Support to ensure that the system remains live and that robust mechanisms are in place to manage changes of roles and user access along with the management of leavers with access to the system.
Additional information
The Rostering Team is a small, friendly team. We work hard but have a wonderful collaborative environment where all team members support one another.
We are proud of our achievements in rolling out various systems to large numbers of staff and now continue to focus on ensuring we support our managers and staff to get the most out of them and have been recognised and been awarded the PHU Hidden Heroes and shortlisted finalists for the Health Service Journal (HSJ) awards.
You'll be entitled to a minimum 27days annual leave plus bank holidays, access to training courses and career development. Access to the NHS Pension scheme, please see enclosed 'Joining the Scheme | NHSBSA'
Discounted travel options are available for public transport alongside a free park and ride service. Additionally Blue Light Card and Health Service Discounts are available for staff to use.
There are a whole host of other benefits including cycle to work and onsite leisure centre and beach hut booking on Southsea sea front.
For full job details and person specifications please refer to enclosed Job Description.
Person Specification
Qualifications
- Diploma or equivalent qualification
Experience
- Experience of providing administrative support to a system.
- Good customer services skills.
- A desire to build good relationships with our systems users
- Strong Administrative skills
- Experience of working in a busy / demanding customer service environment
- Experience of dealing with rostering software in the NHS (full training will be provided)
- Experience of using ESR
Skills & Knowledge
- Knowledge of IT systems management and IT solutions
- Ability to communicate effectively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Portsmouth Hospitals University NHS Trust
Address
Portsmouth Hospitals University NHS Trust Corporate Hub
Building 4000, Lakeside North Harbour, Western Road, Cosham
Portsmouth
England
PO6 3EN
United Kingdom
Employer's website
https://www.porthosp.nhs.uk/work-for-us/