Administration assistant
Job summary
Posterngate surgery are recruiting an efficient administration assistant to join our small team of data administrators who maintain our patient medical records with relevant clinical information with accuracy and in a timely manner to inform patient care. (Previous applicants need not apply)
Main duties of the job
The data administration team contribute in maintaining accurate medical records, which includes summarising and read coding relevant information on to patients records from hospital correspondence and other sources into the practice computer system, working strictly in accordance with the practice protocols.
About us
Posterngate Surgery is a large innovative teaching practice. We are a friendly, hardworking and supportive pactice that aims to achieve the highest quality of care for or patients. Our location has easy access from York & Leeds with free on-site parking and modern comfortable premises.
Job description
Job responsibilities
The main responsibilities of the post-holder will be to scan documents, summarise and read code relevant information from the patients clinical records, hospital correspondence and other sources into the patients electronic SystmOne record held on the Practice Computer. Working strictly in accordance with the Practice notes summarising and read code protocols.
Key Tasks
Translate clinical information into appropriate read codes, forwarding letters onto GPs for checking.
Summarise records and produce an accurate summary of patient medical history.
Record incoming & outgoing medical records onto SystmOne from Primary Care Support England.
Liaise with Primary Care Support England with any queries relating to patient records and protocols.
Extraction of necessary data from clinical correspondence and input into electronic patient record.
View and disseminate hospital correspondence to GPs, ensuring that any urgent actions are flagged with appropriate member of staff.
Process links for pathology, radiology and microbiology results.
Maintain efficient system to file historical paper medical records.
Scan copies of relevant electronic and paper patient communications using SystmOne into patient records.
Undertake GP2GP transactions for transfer of patient medical records.
Locate and retrieve documents as needed by clinical and non-clinical staff.
Prepare monthly audit reports for clinicians when requested.
Process tasks, emails and general queries.
Deal with patient queries.
Person Specification
Qualifications
- Good standard of education standard grades at Grade A-C or
- equivalent, including Maths and English.
- Experience in a administrative role, preferably in a healthcare setting.
- Proficiency in using computer systems and office software.
- Understanding of patient confidentiality and data protection.
- Must have excellent attention to detail.
- Excellent communication skills both written and oral.
- Good management and prioritisation of workload.
- Ability to work well under pressure and to deadlines.
- Ability to work without direct supervision.
- Considerate and ability to empathise
- Previous experience working in a GP surgery or healthcare environment.
- Knowledge of medical terminology.
- Experience of SystmOne or similar patient records software.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Posterngate Surgery
Address
Portholme Road
Selby
North Yorkshire
YO8 4QH
United Kingdom
Employer's website
https://www.posterngatesurgery.nhs.uk/