Property Officer
Job summary
We are looking for reliable flexible and well organised person to join our small friendly Property Team. In this busy and varied role you will be expected to:
Fully support and as appropriate represent the Property Manager in the management of the Health Board's property interests and in the delivery of key projects
Develop and maintain information systems on the Health Board's Property portfolio and Estate records including the All Wales Property Database.
Ensure prompt payment and monitoring of all approved outgoings relating to the Health Board's ownership and occupation of various premises.
Obtain and update all relevant compliance information for Health Board properties.
Work closely with Directorates and other stakeholders to ensure effective Estate management of PTHB property, including projects involving space planning.
Main duties of the job
Support the Property Manager in the planning and development of the Health Board's property portfolio and estate records.
Assist in the development of policies and procedures for use throughout the Health Board.
Assist in space planning and utilisation initiatives, including use of Occupeye to improve estate efficiency.
Provide property-related input into capital and revenue projects, including business cases and service developments.
Support planning and coordination of accommodation changes, agile working initiatives, and space allocation across sites.
Support the Property Manager in the management of the PTHB Property and Accommodation Group with cross organisational monthly meetings to review space allocation, introduce agile working, furniture allocation, etc.
Support the Property manager in the production of HoTs, lease and licence documentation.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You can find the comprehensive job description and personal specification attached within the application.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications and Knowledge
- Understanding of Property/Estate Management principles
- Knowledge of H&S legislation, e.g. Risk assessments and statutory compliance requirements
- Evidence of continued professional development
- Degree in a relevant related discipline, or equivalent qualification or experience, ideally within the NHS or public sector
- Knowledge of DoH Estatecode and RCIS guidance
- Knowledge and experience of Property Law
Other
- Ability to travel to all PTHB sites when required
- Ability to work flexibly and must be able to attend meetings and make visits to sites as issues arise that require a fast response This is a site-based role and staff will be expected to be based in Bronllys Hospital for much of their time
Experience
- Extensive demonstrable experience of working in a property environment - ideally within the NHS or public sector
- Property and Estate management across multiple sites
- Previous experience of managing discussions with external advisors and external stakeholders
- Multi-disciplinary working and liaising with internal teams
- Dealing with leases, licenses and Heads of Terms
- Working in a busy environment with competing priorities and deadlines
- Working with other NHS organisations (e.g. NWSSP)
- Supporting capital projects or estates strategy work
- Using estate and financial systems (e.g. Oracle, CAD, EFPMS)
Skills and Attributes
- Strong organisational and administrative skills; manage property records, documentation, and system data accurately
- Prioritise workload and deliver to tight deadlines
- Build and maintain effective working relationships with a wide range of internal and external stakeholders, including colleagues, contractors and landlords
- Attention to detail, especially with contract/lease and financial information
- Simultaneously manage multiple projects and initiatives
- High level of communication skills with the ability to communicate clearly and effectively orally and in writing
- Work effectively within a team and provide reasonable flexibility in terms of hours worked
- Competent in IT systems, including Microsoft Office (particularly Excel)
- Analyse, interpret, and present data to support decision-making and statutory reporting
- Some ability to speak, read and/or write Welsh, or an eagerness to learn
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Powys Teaching Health Board
Address
Bronllys Hospital
The Courtyard
Brecon
LD3 0LU
United Kingdom
Employer's website
https://pthb.nhs.wales/working-for-us/