Support and Delivery Centre Administrator
Job summary
A unique and exciting opportunity has arisen for an exceptional individual to be appointed as aSupport and Delivery Centre Administrator
This post will be fixed term for6months todue to funding.
The post holder willrequireexcellent communication skills, experience in supporting the set up and delivery of events have a positive and flexible approach , be motivated, ready for the next challenge and enjoy working as part of a very busy team.
The post may close early if sufficient applications are received.
Main duties of the job
The post holder will have the following roles and responsibilities:
Support and contribute to the planning and organising of events for the Support and Delivery Centre and the Health and Care Research Wales infrastructure as part of the wider Administration Team
Provide comprehensive administrative support to senior staff within Health and Care Research Wales
Act as the first point of contact, deal with queries, correspondence, emails and telephone calls from stakeholders across the Health and Care Research Wales infrastructure and beyond including other NHS and Social Care staff and members of the public in a professional manner, passing on queries to therelevant team member in a timely way
Undertake a range of administrative duties, including secretariate services, diary management, photocopying,printingand managing incoming and outgoing post and parcels
Work with other Support and Delivery Centre Administrators to provide an effective service across the organisation, dealing with visitors and being flexible to cover other Administrators' general duties.
Contribute asappropriate toother duties by mutual agreement with line manager.
About us
This is a Health and Care Research Wales post, hosted by Powys Teaching Health Board.
Health and Care Research Walesisa networked organisation, supported by Welsh Government, which brings together a wide range of partners across the NHS in Wales, local authorities, universities, research institutions, third sector and others.
Health and Care Research Walesworksin support of Welsh Government's overarching goal which is to ensure that today's research makes a difference to tomorrow's care.
Its mission is to promote, support and provide collective oversight of health and social care research in Wales.
Ensuring it is of the highest international scientific quality, is relevant to the needs and challenges of health and social carein Wales and makes a difference to policy and practice in ways that improve the lives of patients, people, and communities in Wales.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.
Person Specification
Qualifications
- Educated to A level or AS level or equivalent knowledge and experience
- Training at NVQ Level 3, RSA 3, or equivalent knowledge and experience
- Knowledge and experience of general IT systems including Microsoft Office (to include Outlook, Word and Excel), database management and finance systems
- Understanding of the importance of confidentiality and experienced in implementing processes to comply with the principles of the Data Protection Act
Experience
- Significant experience of working at an administration level in a relevant setting
- Significant experience of efficient methods for the management of stakeholder enquiries, diary management, meeting and event support, document management, project support and general office support
- Demonstrable experience of taking and producing high quality minutes
- Experience of successfully working for multiple teams in a busy and demanding environment
- Demonstrable experience in prioritising and managing own workload
- Experience in prioritising daily and ongoing tasks to meet both routine and non-routine deadlines
Aptitudes and Abilities
- Ability to plan and organise effectively
- Good interpersonal skills at all levels
- Strong written and verbal communication skills, to communicate with a range of individuals at all levels and across a range of organisations
- Ability to communicate information in a calm, professional, diplomatic and effective manner
- IT proficient, with an ability to administer Microsoft applications
- Attention to detail and accuracy
- Ability to identify confidential and sensitive issues
- Ability to prioritise workload to meet deadlines
Values
- Demonstrate PTHB Values
Other
- Self-motivated, with the ability to work on own initiative and with minimal day to day supervision
- Good people skills. Ability to work with a wide range of people
- Attention to detail
- Commitment to continuing professional development
- Able to travel as required to locations in Wales
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Powys Teaching Health Board
Address
Cardiff
Crown Building
Cardiff
CF10 3NQ
United Kingdom
Employer's website
https://pthb.nhs.wales/working-for-us/